Norwegian Refugee Council (NRC) Fresh Recruitment [3 Positions] - Jobs in Nigeria

Norwegian Refugee Council (NRC) Fresh Recruitment [3 Positions]

Posted on :

7 Apr, 2017

Category :

Administrative Jobs in Nigeria, Finance Jobs in Nigeria, Human Resources Jobs Nigeria

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water, sanitation and hygiene sectors.

We are recruiting to fill the following positions below:

Job Title: Admin Officer
Location:
Maiduguri, Borno

Job Summary

  • The Admin Officer in the NRC field office in Maiduguri, borno State, Nigeria will Coordinate and provide administrative support to the NRC field office in Maiduguri and hence support NRC in achieving its goal of reaching out to the most vulnerable internally displaced people. The Admin Officer reports to the HR/Admin Manager.

Job Descriptions

  • Ensure adherence with NRC policies, tools, handbooks and guidelines
  • Implement delegated support function portfolio according to plan of action
  • Prepare and develop status reports as required by management
  • Ensure proper filing of documents
  • Promote and share ideas for improvement of the support function
  • Implement and maintain NRC’s administrative systems and procedures, and supervise the administration team
  • Implement and maintain a filing system for all administrational documents according to procedures
  • Ensure a well-functioning reception, clean office premises and general follow up of the NRC office and houses/apartments and ensure that utility bills are paid
  • Coordinate staff ID card and Business Card Request in a timely manner
  • Booking of hotel Accommodation and guest house reservation for National and Expatriate staff
  • Managing the field office calendar of meetings and key activities
  • Start up and maintenance of NRC facilities (offices and guesthouses)
  • Providing Administrative support to the office
  • Timely requests for office stationaries and management of the office store and proper issuance of stock requests
  • Monthly stock reports and updating of stock cards
  • Follow up with flight booking and travel arrangement for visiting staff
  • Management of the office conference room for meetings, interviews, trainings e.t.c
  • Providing administrative support for trainings
  • Raising of purchase requests for specific admin purchases
  • Management of office/guest house rental contracts and utility bills.

Qualifications

  • Minimum 2 years of experience from working as an Admin Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • University Degree in Management Science, Administration, Social Science or any other relevant field
  • Advanced degree would be an additional advantage
  • Documented results related to the position’s responsibilities
  • Significant experience in office support/administration in an NGO setting
  • Contextual knowledge of north east Nigeria (Borno State) preferred.
  • Strong communication, coordination and representational skills.
  • Knowledge about own leadership skills/profile
  • Fluency in English & Hausa, both written and verbal
  • Valid driver’s license/ National means of Identification.

Personal Qualification:

  • Ability to work under pressure, independently and with limited supervision.
  • Highest standards of ethics and integrity
  • Communicating with impact and respect
  • All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

We Offer

  • Commencement: 25th May 2017
  • Contract period: 31 December 2017 (with possibility of extension)
  • Salary/benefits: According to NRC’s directions

 

Job Title: HR/Admin Coordinator
Location: Maiduguri
Commencement: 25th May 2017
Contract period: 31 December 2017 (with possibility of extension)

Job Summary

  • In the coming months, the main focus for NRC would be conflict affected populations including IDPs, returnees and the local communities in Borno State. NRC has started activities in the area of food security, water and sanitation, ICLA and shelter/NFI sectors.
  • NRC is therefore seeking a HR/Admin Coordinator in the NRC field office in Maiduguri, borno State, Nigeria to Coordinate and provide HR and administrative support to the NRC field office in Maiduguri and hence support NRC in achieving its goal of reaching out to the most vulnerable internally displaced people. The HR/Admin Coordinator reports to the Area Manager
  • All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Job Description

  • Implement NRC’s systems and procedures at area level
  • Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
  • Prepare and submit reports and analysis
  • Ensure proper filing of all support documents
  • Support line managers in procedures and require support team trainings
  • Management of support team
  • Ensure development and implementation of administrative systems and procedures
  • Ensure adherence to NRC policies and the national labor law in all processes and procedures
  • Advice in personnel conflicts/processes when relevant
  • Coordinate staff recruitment and exits, introductions, trainings, staff benefits schemes etc.
  • Coordinate with relevant partners, suppliers, authorities, lawyers etc.
  • Ensure accuracy of staff salaries
  • Ensure that staff records in all offices in the area are up to date and filed appropriately
  • Ensure a good management of all administrative contracts: Cleaning, Ticketing, Premises rent, e.t.c
  • Maintaining the condition of the office, guest house, warehouse and arranging for necessary repairs
  • Organising meetings and taking notes
  • Household and office supply management

Qualifications

  • Minimum 3 years of experience from working as a HR/ Admin Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • University Degree in Management Science, Administration, Social Science or any other relevant field
  • Advanced degree would be an additional advantage
  • Documented results related to the position’s responsibilities
  • Significant experience in HR, office support/administration in an NGO setting
  • Contextual knowledge of north east Nigeria (Borno State) preferred.
  • Strong communication, coordination and representational skills.
  • Knowledge about own leadership skills/profile
  • Fluency in English & Hausa, both written and verbal
  • Valid driver’s license/ National means of Identification

Personal Qualification:

  • Ability to work under pressure, independently and with limited supervision.
  • Highest standards of ethics and integrity
  • Communicating with impact and respect
  • All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

Salary/benefits
According to NRC’s directions.

Job Title: Finance Coordinator
Location:
Maiduguri, Borno

Job Description

  • Implement NRC’s systems and procedures at area level
  • Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
  • Prepare and submit reports and analysis
  • Ensure proper filing of all support documents
  • Support line managers in procedures and require support team trainings
  • Management of support team
  • Ensure that the accounting, monitoring and reporting are according to procedures
  • Support project staff in financial matters
  • Maintain budget control and monitor cash flow for the area
  • Ensure reconciliation of all balance accounts on a monthly basis
  • Ensure proper filing of financial documents according to donor requirements
  • Following up and ensuring that advances are settled in a timely manner
  • Coordinate with field office and CO finance staff for scanning and archiving of financial documents
  • Ensure that all costs are booked into Agresso on a daily, weekly and monthly basis.
  • Adequate supervision of 1finance officer and 2 finance assistants
  • Coordinate weekly meetings between finance staff for information sharing
  • Ensure that staff salaries are properly recorded in Agresso accordi ng to budgetary allocations.
  • Follow-up on cash projections and cash availability for program activities
  • Ensuring that all payment vouchers are properly stamped @PAID@ before filing.
  • Performing and following up on any other duties assigned by line manager

Qualifications

  • Minimum 3 years of experience from working as a Finance Officer in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • University Degree in Accounting, Management Science, Social Science or any other relevant field
  • Advanced degree would be an additional advantage
  • Membership of a professional body e.g ICAN, ACCA, ANAN Is desirable
  • Documented results related to the position’s responsibilities
  • Significant experience in Finance in an NGO setting
  • Contextual knowledge of north east Nigeria (Borno State) preferred.
  • Strong communication, coordination and representational skills.
  • Knowledge about own leadership skills/profile
  • Fluency in English & Hausa, both written and verbal
  • Valid driver’s license/ National means of Identification

Personal qualification:

  • Ability to work under pressure, independently and with limited supervision.
  • Highest standards of ethics and integrity
  • Communicating with impact and respect
  • All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

We Offer

  • Commencement: 25th May 2017
  • Contract period: 31 December 2017 (with possibility of extension)
  • Salary/benefits: According to NRC’s directions
  • Duty station: Maiduguri, Borno State

Application Closing Date: 21st April, 2017.

How to Apply
Interested and qualified candidate can submit their application letters and updated CV’s to: [email protected] with job title written as subject

Note

  • The title of the position (Finance Coordinator) must be indicated in the subject line of your e-mail.
  • Please note that only shortlisted candidates will be contacted.
  • Any application submitted after the closing date will not be considered.
  • Shortlisting will be done on a roll in basis, candidates are advised to apply on time
  • The Norwegian Refugee Council is an Equal Opportunity Employer.
  • Women are particularly encouraged to apply to this position.

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