Vacancies at Pier One Explorer - Jobs in Nigeria

Vacancies at Pier One Explorer

Posted on :

18 Aug, 2016

Category :

Administrative Jobs in Nigeria

Pier One Explorer is committed to providing world-class, personal, consistent, and professional travel management services that WOW our customers. We are people centric, service focused, and technology driven.
Pier One Explorer is recruiting to fill the position below:

Job Title: Document Controller
Location:
Lagos

Role Responsibilities

  • To implement sourcing plans with the goal of assuring specified quality, required delivery times and minimizing the total cost of the products and services.
  • To support technical and engineering personnel with project support duties.
  • To liaise with contractors on all facilities management requests.
  • To act as the point of contact for personnel with maintenance issues in the office(s).
  • To reconcile weekly project hours for project crew, subcontractors and staff.
  • To assist with contract close outs including check-lists, signing and the archiving of documents.
  • To provide technical support for the planning lead and planners as
  • To maintain incoming/ outgoing correspondence registers and report weekly on action logs.
  • To provide administration support and process all meeting minutes for progress meetings, management meetings and sponsor meetings.
  • To liaise with document control and document expeditors regarding reviews and the approval of document and weekly reporting.
  • To assist with the formatting of documents.
  • To issue updated project documentation to contractors.

Qualifications

  • 5 years of relevant work experience.
  • A Bachelor of Science degree, Higher National Diploma or an equivalent degree in an Administrative, Technical or Science discipline.
  • Attention to detail and high level accuracy in proof reading documentation (including emails) prior to distribution.
  • Respect for and understanding of confidentiality.
  • Eloquent and clear communication in the English language to construct emails and minute-taking.
  • Knowledge of document control procedures.
  • Ability to work within a team environment as well as autonomously.
  • Highly self-motivated, methodical in approach to completing tasks, detailed and organized.
  • Contribute and show initiative towards administration improvements
  • Advanced use of the Microsoft Office Suite (Excel, PowerPoint, Word, Project and Outlook).
  • Ability to establish and maintain complex spreadsheets, databases and records for the purpose of controlling and managing site activities.
  • Strong IT skill is an added advantage.
  • Personal qualities
  • Strong administrative skills.
  • Strong oral and written communication skills.
  • Strong interpersonal and leadership skills.

 

Job Title: Administrative Manager
Location:
Lagos

Job Description

  • Manage branch administration, including branch facilities and provide administrative support as needed for the Complex Admin Manager (e.g., HR processes, facilities, P&L, technology liaison, new employee on-boarding,disaster recovery, etc.).
  • May perform delegated supervision functions and approvals for the branch / complex (e.g., BMSS, email review, ECAR, etc.) as well as delegated approvals and authorizations.
  • Escalate supervisory issues to the Complex when necessary; follow-up locally on issues identified by complex supervisors.
  • Support and drive strategic firm initiatives.
  • Partner with Complex Administrative Manager and Home Office to address any management or staffing issues.
  • Recruit, select, on board, train and manage administrative support staff (e.g., CSAs, BOAs) in your location and may manage administrative support team in Associate branches where no Admin Manager is present.
  • Conduct performance reviews and make personnel decisions such as compensation and promotions of administrative support staff in accordance with firm policy.
  • Coach and educate all employees on administrative policies and procedures.
  • Implement service excellence standards, including coaching and educating administrative support staff on the Client Experience best practices.

Requirements

  • 3 years of experience with a leading financial institution.
  • Relevant management experience in branch operations.
  • High School Diploma or equivalent required; College Degree recommended.

Leadership Skills:

  • Judgment and decision-making.
  • Working in partnership.
  • Leverages resources and delegates effectively.
  • Creates a positive branch business culture.
  • Managing and developing people.
  • Drive and commitment.

How To Apply
Interested and qualified candidates should email their resumes to: [email protected]

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