The Alliance for International Medical Action (ALIMA) is Hiring [3 Positions]

The Alliance for International Medical Action (ALIMA) is an independent medical aid organization based in Dakar, Senegal. ALIMA has three principal areas of expertise: providing medical care in humanitarian crises, supporting the development of national medical organizations, and conducting operational research to bring medical innovation to the field.

We are recruiting to fill the position below:

Job Title: Logistics Desk Manager
Location: Abuja
Contract : Open Ended Contract, 3 months probationary period renewable once – maximum 6 months of probationary period.

Main Responsibilities

• The Logistics Desk Manager guarantees technical and logistical support to the ALIMA missions, the relevance and coherence of logistics programs developed to support the activities and an adequate use of resources.
• He/she eventually participates in mission openings by the desk and does regular visits to support and strengthen the mission logistics departments.

Work on Design and Implementation of Projects:

• In the logistics department, contributes to develop logistics policies. Ensures compliance and monitoring of these policies within the operations carried out.
• Within the desk, participates in defining operational objectives and propose adequate logistics support to the missions.
• Contribute to develop projects and their budgets in his/her area of expertise
• Guarantees for carrying out, monitoring and evaluate logistics programs and activities

Supply Management:

• Along with the procurement department, supervises the quality and adequacy of the needs, respect of plannings, organization of the means and the required follow-up to ensure a good quality of supply.
• Ensures that logistics and supply management tools are enforced in all missions and carry out their regular analysis
• In charge of the technical validation of logistics means according to the requirements and needs.
• Support the Country Supply Manager by sharing information of the Abuja local market to improve the efficiency of the overall supply.

HR Management:

• Contributes to the evaluation of the overall logistics HR needs at mission level according to the operations developed.
• Contributes in in the recruitment of expatriate logisticians to renew the pool.
• Contribute in the empowerment and training of logisticians, eventually during the
• training weeks with the support of the logistics department.
• Supports missions by defining the logistics objectives assigned to the Logistics

Security Management:

• Helps the missions to mitigate risks taken by teams.
• Contributes to enforce the PAX policy that fits with the EU list of non-approved airline companies.
• Support the mission to the proper use and reliability of all means and methods used for security and safety purpose.
• Delegates and contributes the definition and implementation of all passive/active security and safety policies (premises, management of movements, data protection, communication, air transport of PAX, health structures)
• This job description is not exhaustive. The Logistics Desk Manager may be required to fulfill others positions depending on the HR needs and operations carried out.

Requirements
Experiences:

• Experienced Logistics Coordinator within int’l NGOs, with at least 24 months of successful missions.
• A Logistics Desk Manager experience is an asset.
• Experienced in management of logistics activities in NGOs.
• Experienced in working with medical NGOs.

Language:

• Fluent in both English and French.

Competences:

• Strong capacity to analyze all logistics activities and work in a management of project mode.
• Organized, autonomous, patient, motivated, curious and flexible.
• Good listener, able to absorb a big workload, to work under pressure, within a team of 6 (six) managers in a multicultural environment.
• Self critic.

Salary/Benefits

• This is an HQ position and as such is paid according to HQ compensation and benefits policies which are different from expatriate positions since the position and contract are long term
• Total cash package: Equivalent to 2 749 Euros net, after tax
• Travel costs between the employee’s country of origin and Abuja, Nigeria, unless recruited locally;
• Five weeks annual leave per year as well as a recovery system for days spent on work travels; + one additional month paid leave after 3 years at HQ
• One round trip per year between Abuja and the employee’s country of origin for the employee and her / his dependents + one individual round trip;
• One-off relocation allowance at the beginning of the contract in Abuja;
• School annual enrollment fees for children from 2 to 18, according to the ALIMA HQ policy;
• Medical cover insurance including repatriation insurance for the employee and her/ his dependents, as per the definition of our insurer.

 

Job Title: HR Desk Manager
Location: Abuja
Contract : Open Ended Contract, 3 months probationary period renewable once – maximum 6 months of probationary period.

Main Mission And Responsibilities

• The HR Desk Manager is leading and supporting the development and motivation of teams with the objective to contribute to the success and impact of our projects.
• He/she ensures that all HR work is led in a collaborative manner and in a way that respects ALIMA’s Charters and empowers project teams.

Your main activities and responsibilities include:

Recruitment and Placement:

• You will work with the coordination and desk teams and advise on team composition, identifying international recruitment needs as well as secondment opportunities, following the development of talents and career paths.
• Together with HQ recruitment officers, pool technical advisors and HR Desk Managers, you will identify people to fill positions through internal placement or external recruitment.
• You will also work with the support of our existing tools and processes (pool meetings, tests, interviews, reference checks …) within the given timeframe and with the objective of optimum team composition.
• You will contribute to improving the quality of our external recruitments by focusing recruiting attitudes and people who share our principles and values lying in our Charter.

Operational Support:

• As part of the Nigeria DESK team, you will contribute to the operations definition, monitoring and evaluation.
• You may participate as needed in explo missions to open new projects or set up emergency responses.
• You will act as a key person for the support of managers at all level, including the development of management trainings as appropriate.
• You will support and offer advice to the field HR teams so that their work supports our operations and help teams put the patient first.

Projects HR and Administration Support:

• This part will be defined as you go and depend on what the Borno Coordination, the Jahun and the Lassa teams want to delegate to you.
• As a matter of fact, number of tasks if centralised in Abuja will make life easier for the project teams if they decide to delegate these to you and your team in Abuja, such as:
  • Planning and organisation of people’s transit movements: visas, work permits, booking flights, organising car movements with logistics, etc…
  • Legal and fiscal surveillance with our lawyer based in Abuja
  • Sourcing trainings available nationally, to support project teams work on training plans
  • Etc according to what project teams need from you and your Abuja team
• There is a trick in this area, and the trick is to ensure that you do not centralise for the sake of centralisation. Indeed ALIMA’s objective is to support the autonomy of the field teams, so that we get better at saving lives and providing care for the most vulnerable populations.
• You will guide the work of field HR teams:
  • By supporting project leaders in defining project HR objectives
  • By providing technical support on all human resources management issues: recruitment practices, staff monitoring (assessment, training, disciplinary procedures…), talent identification, skills development, mobility, evolution, team composition, function grid and salaries …
• You will ensure that ALIMA’s HR policies, CHARTER, Code of Conduct and other ALIMA framework policies are known, understood, implemented and embedded with the local legal framework.
• You will also provides expertise and support on the use of HR tools, mainly Homère.

HR Global Projects – You are a member of the HQ HR team, and as such you will:

• Integrate the Desk HR Managers group who meet once a week in order to support each other
• Integrate HR working groups on different global projects, such as competency framework, recruitment strategy, learning platform, global policies update etc…
• Work with the whole HR team on the lessons learnt every year and strategy for the following year
• Contribute to the annual HQ budget planning according to the needs of the Nigeria Desk team

Requirements
You have:

• Worked in the humanitarian field for a few years, meaning in the field
• Moved boxes and helped your colleagues do boring but necessary tasks when they needed help and still are learning every day
• You are reading on a regular basis and you like to read about all kinds of field, including HR
• Learnt to analyse information, situations and facts and used your critical mind more than once to find solutions
• You speak fluent French and English, meaning you can also write well in both languages.

You are:

• Quick to learn
• Good at listening
• Creative and open minded
• Interested in medical humanitarian operations and research
• You enjoy supporting others, giving advice and act as a service provider rather than being the boss who decides
• You are capable of making decisions when it is necessary, whether it is easy or not
• You know how to help people around you see the big picture and take it into account when they make decisions
• You love diversity in your work and are very flexible and agile
• You don’t avoid conflict, and even more you know how to deal with conflict whether you like it or not
• You think a job well done means planning, anticipation, organisation and communication

Salary/Benefits

• This is an HQ position and as such is paid according to HQ compensation and benefits policies which are different from expatriate positions since the position and contract are long term
• Total cash package: Equivalent to 2 749 Euros net, after tax
• Travel costs between the employee’s country of origin and Abuja, Nigeria, unless recruited locally;
• Five weeks annual leave per year as well as a recovery system for days spent on work travels; + one additional month paid leave after 3 years at HQ
• One round trip per year between Abuja and the employee’s country of origin for the employee and her / his dependents + one individual round trip ;
• One-off relocation allowance at the beginning of the contract in Abuja, according to HR policy;
• School annual enrollment fees for children from 2 to 18, according to the ALIMA HQ policy;
• Medical cover insurance including repatriation insurance for the employee and her/ his dependents, as per the definition of our insurer.

 

Job Title: Finance Operations Desk Manager
Location: Abuja
Contract : Open Ended Contract, 3 months probationary period renewable once – maximum 6 months of probationary period.

Main Mission and Responsibilities

• The Finance Operation Manager (FOM) main objective is to provide ALIMA’s teams with the best level of budget visibility and analysis, and to control the financial risks of our operations. FInancial visibility is key for your teams to make decisions and run operations with agility, ensuring that the patients come first.
• He/she ensures that all Finance work is led in a collaborative manner and in a way that respects ALIMA’s Charters and empowers project teams.

Main Responsibilities:

• You will collaborate with the operations and finance teams at all levels of the organisation to ensure budget visibility and analysis. Anticipation and information flow are key.
• You will actively look for advice and support from all people around you, ensuring you listen and take on board feedback and expertise.
• You will identify financial risks and communicate about those, ensuring that you propose preventive actions.
• You will ensure that our funding partners are informed in a timely manner and with the right level of information, through quality financial reporting.
• You will coordinate and communicate with the head office teams, including accounting, quality assurance, finance and operations, in order to:
  • Improve the quality of financial data and enable a quality analytical allocation system.
  • Limit the risk of fraud and support or run control audits.
  • Give visibility on the planning of expenses and receipts.
  • Set up and run an efficient resource management analysis system with the aim to improve the quality of operations and control financial risks.
• This newly created position is part of a new team which needs to find its own way of working ensuring that the principles and values lying within our Charter are at the heart of how they work with others as much as with and for the patients.

Requirements
You are:

• University trained in Financial Management
• A seasoned professional who has worked at least 5 years in Finance management, including in the field with an NGO or International Organisation
• Passionate about ALIMA’s raison d’être and you are a keen humanitarian worker
• Experienced in dealing with Institutional Donors, both government and UN
• In love with EXCEL and the likes and you dream of excel formulas at night
• Enjoy supporting others, finding solutions and managing people
• Keen on taking initiatives that support efficient operations
• Great at communicating with others, and know what information is key and how to share it, adapting your communication style to the people around you
• Deeply convinced that data without analysis is worthless and analysis is a skill you have developed over the years together with your capacity to synthesize information and share it
• Convinced that understanding the figures helps understand our operations and contributes to their improvement
• Not the best in your field, and this knowledge makes you the best at looking for advice and expertise and integrating those in your daily work
• An avid reader and a great learner and you strongly believe in Daniel J. Boorstin’s saying:

Other Requirements/Information:

• “The greatest enemy of knowledge is not ignorance, it is the illusion of knowledge.”
• You also know how to use financial management systems such as SAGA or ODOO
• Double accounting has no secret for you
• You are fluent in both English and French, both in writing and speaking

Salary/Benefits

• This is an HQ position and as such is paid according to HQ compensation and benefits policies which are different from expatriate positions since the position and contract are long term
• Total cash package: equivalent to 2 749 Euros net, after tax
• Travel costs between the employee’s country of origin and Abuja, Nigeria, unless recruited locally;
• Five weeks annual leave per year as well as a recovery system for days spent on work travels; + one additional month paid leave after 3 years at HQ
• One round trip per year between Abuja and the employee’s country of origin for the employee and her / his dependents + one individual round trip ;
• One-off relocation allowance at the beginning of the contract in Abuja;
• School annual enrollment fees for children from 2 to 18, according to the ALIMA HQ policy;
• Medical cover insurance including repatriation insurance for the employee and her/ his dependents, as per the definition of our insurer.

How to Apply
Interested and qualified candidates should send their CV’s and answers to the following below questions (which stands for a classical cover letter) to: [email protected] with the reference “Finance Operations Desk Manager_Nigeria” in the subject line.

Questions:

• Why are you applying in light of ALIMA’s operational approach and CHARTER? https://www.alima-ngo.org/en/our-charter
• What are the 5 first actions you take when you first open a mission/project ?
• Explain how you control the security of cash and treasury of a mission with multiple projects in different locations ?
• When would you be available to start ?
• Reference check: please indicate the names of 2 previous managers as well as 1 HQ HR contact.

Application Deadline 29th April, 2018.

Note

• Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful.
• Only full applications (CV + answer to questions) will be taken into account.