Embassy of Belgium Latest Available Employment Opportunity

Posted on :

27 Feb, 2020

Category :

Vacancies in Nigeria

The Embassy of Belgium is looking for suitably qualified candidates for the position below:



Job Title: Multi Skilled Administrative Operative
Location: Abuja

Job Description / Responsibilities
The Embassy of Belgium in Abuja is recruiting a Multi skilled administrative operative, who will function:

As a “secretarial operative”:

  • Carry out secretarial tasks in order to support the manager/service/post in daily administrative management.
  • Manage agendas or other schedules
  • Make necessary contacts for the service or the manager with local official bodies, other representations, private organisations, suppliers, etc.
  • Sort and record incoming and outgoing correspondence
  • Proofread and, if necessary, correct documents (spelling, layout, etc.)
  • Reply (telephone, e-mail, letters) to simple requests
  • Draft letters/verbal notes/various communications under the manager’s supervision
  • Create spreadsheets and prepare simple presentations
  • Help to write certificates concerning nationality, public records, etc.
  • Prepare mission authorisations and book trips, hotels for the manager and/or other internal staff, etc.
  • Contribute to the management of certain files concerning staff (recruitment/end of contract, salary sheets, presence sheets and holiday sheets, etc.)
  • Search for and keep up-to-date information and documentation that is useful for colleagues’ work
  • Prepare/complete files for meetings, missions, etc.
  • Regularly report on (feedback) the status of files
  • Manage simple instruction files (diplo-flights, routine notifications to local authorities, etc.)

As a “front office operative”:

  • Welcome and receive the frontline questions, requests and documents of Belgian or foreign citizens in order to provide a response or immediate help or to convey/transmit them to the manager.
  • Inform the visitor about the documents needed, regulations and procedures, timescales, etc.
  • Inform and answer requests by e-mail, telephone; if necessary, forward them to a manager
  • Receive and examine the documents presented
  • Question/guide/advise/help the applicant with procedures
  • Register files in the software indicated and according to the rules in force
  • Inform the applicant of the outcome of his application
  • Issue certificates or other documents required by the applicant.

As a “back office operative”:

  • Prepare, encode and monitor the evolution of applications according to the procedures and regulations in force in order to support the manager/service/post in consular activities.
  • Check documents and complete applications, if necessary by contacting the applicant
  • Check the authenticity of documents if necessary
  • Prepare certificates and various acts and documents
  • Reply to mail from Belgian or foreign citizens, local authorities, honorary consulates, etc. pertaining to consular affairs


  • Minimum a Polytechnic / Bachelor’s degree in Administration / Secretariat or similar, PLUS
  • Minimum of two (2) years of relevant experience
  • Fluent speaking, writing and reading in English is required (language proficiency will be tested)
  • Proficiency of Microsoft Word, Excel and Outlook is a must (proficiency will be tested)
  • Knowledge of either French or Dutch is an asset.

Salary / Benefits

  • The monthly gross salary is N200, 390 monthly; transport and housing allowance is 35,582.- Naira; 8% pension contribution is withheld; accepted medical expenses are reimbursable at 90% – 24 working days holidays a year.

To apply 

Interested and qualified candidates should submit their Applications to: [email protected] adhering to the following, or the application will not be considered:

  • Only electronic submissions sent in 1 email (containing the Application Letter, CV and additional documentation) will be accepted, PLUS
  • The attached resume or curriculum vitae must provide the necessary information
  • Additional documentation must support/address the requirements listed above (e.g. Transcripts, Degrees, Certificates etc.)
  • The application letter must be type-written and signed, apply specifically for this position, and address the minimum requirements as advertised
  • Electronic submissions cannot be larger than 5MB. Please submit attachments ONLY in PDF and Word formats, NOT pictures.
  • Emails received without the appropriate subject line and incomplete applications will not be considered.

Application Deadline: 15th March, 2020


  • Mailed (paper/hard copies) applications will NOT be accepted.
  • All not resident applicants must have the required work and residency permits to be eligible for consideration.
  • Due to the high volume of applications received, we will only contact applicants who are being considered.

Anybody asking you to pay money to schedule your interview or offer you job may be a scam