European Development Fund (EDF) Hiring Now [3 Positions]

Posted on :

1 Mar, 2019

Category :

Accounting Jobs in Nigeria, Administrative Jobs in Nigeria

The 10th European Development Fund (EDF) invites applications from suitably qualified candidates to fill the position below:

Job Title: Administration Officer
Vacancy Announcement: VAC/ABJ/02/2019
Location: Abuja
Project: Transport Facilitation Project

Purpose of Job

  • Administrative management of the Programme Estimate Funds relating to the project.

Duties and Responsibilities

  • Provide a horizontal administrative support to the project team in the implementation of the project activities of approved work plans and budget as contained in the Programme Estimate (PE) and Supervise the Office Assistant.
  • Assist in the planning and organization of the evaluation of tenders; Draft supplier contracts; Management of the petty cash; Undertake basic bookkeeping functions (for example maintaining a small petty cash float, stationary procurement) as directed by the Accountant;
  • Assist in the preparation of meetings and events in terms of verification, selection of venues, accommodations, meeting service providers, recording and archiving of meeting documents,
  • Assist in preparation of project team missions, including forward planning of meetings and logistics as per work plan and ad hoc requirements;
  • Maintain full records and archives on all incoming and outgoing communications, and tracking of response; maintain an up to date list of contacts in the beneficiary countries, the EU delegation and other institutions and provide regular updates to all project team. Ensure that documents that need translation are available in both English and French.
  • Ensure that visibility materials (brochures, leaflets …) are available and distributed to participants during project meetings and events; Print banners for display at project meetings and events; Organise media coverage of project events and ensure output is delivered.
  • Ensure that all documents published by the project bear a written acknowledgement of the EU support and all statements/ speeches made under the project should acknowledge the support provided by the EU.

Qualifications

  • Bachelor’s degree (or equivalent; MBA is preferred) in Public/Business Administration, International Relations, other Social Sciences, or a similar relevant field.
  • Experience: Three (3) years post qualification work experience.
  • Knowledge: A solid knowledge of standard office computer software (Microsoft office — word, excel, power point and outlook).
  • Skills: Excellent communication and inter-personal relations skills (team player).
  • Language: Must be fluent in English or French. A working knowledge of the other language would be an advantage (English, French or Portuguese).

Information for Applicants/Salary

  • The contract will last till September 2020. (Renewal is Subject to Availability of Funds)
  • The contract will start in the Second Quarter of 2019.
  • The salary will be set according to the existing salary grid applicable for the level of the post inside the organisation, taking into account the chosen candidate’s work experience in the field.

Interested and qualified candidates should send their Applications containing the following below documents to: [email protected] Clearly stating “Administration Officer – EDF” in the subject line.

Applications Must include:

  • A cover letter setting out briefly the candidate’s motivation and suitability for the position. (1 Page)
  • A completed CV in the EU standard format. (Not more than 3 Page).

 

Job Title: Office Assistant
Vacancy Announcement: VAC/ABJ/03/2019
Location: Abuja
Project: Transport Facilitation Project

Purpose of Job

  • Support the administration of the Project Implementation Unit (PW) Offices.

Information For Applicants

  • The contract will last till September 2020. (Renewal is Subject to Availability of Funds)
  • The contract will start in the Second Quarter of 2019. The salary will be set according to the existing salary grid applicable for the level of the post inside the organisation, taking into account the chosen candidate’s work experience in the field.

Duties and Responsibilities

  • Receptionist duties, greet and welcome visitors and refer them to appropriate staff members;
  • Coordinating messenger service, faxing, copying, scanning, filing, handling of documentation, running errands;
  • Ensure effective and timely pickup and delivery of documents, mail and other materials to their designated destination;
  • Answer phone, route calls and take messages;
  • Assist general office administrative duties;
  • Record incoming mail;
  • Distribute incoming mail and prepare outgoing mail including bulk mail;
  • Maintain all offices clean and free from clutter;
  • Make sure the office front desk is clean and creates a good impression;
  • Any other duties as may be assigned from time to time.

Job Requirements:

  • Qualifications: 2-years Diploma i.e. OND, BTS, DUT, Associate degree etc.
  • Experience: Three (3) years post qualification work experience.
  • Knowledge: Knowledge of operating general office equipment (fax, copier, scanner, etc..).
  • Skills: Excellent communication and inter-personal relations skills (team player).
  • Language: Must be fluent in English or French. A working knowledge of the other language would be an advantage (English, French or Portuguese).

Interested and qualified candidates should send their Cover Letter setting out briefly the candidate’s motivation and suitability for the position (1 Page) and a completed CV in the EU standard format. (Not more than 3 Page) to: [email protected] clearly stating “Office Assistant – EDF” in the subject line.

 

Job Title: Accountant
Vacancy Announcement: VAC/ABJ/01/2019
Location: Abuja
Project: Transport Facilitation Project

Purpose of Job

  • Financial management of the Programme Estimated Funds relating to the project.

Duties and Responsibilities

  • Implement budgetary control procedures and ensure that expenditures approved for payment have been provided for in an approved PE budget.
  • Preparation of bank reconciliation statements for the bank accounts of the project.
  • Support in reviewing payment requests to ensure compliance to procurement regulations.
  • Preparing payment vouchers in compliance to EDF procedure and ensuring their approval;
  • Safeguard of all vouchers including supporting documents for review by both internal and external auditors.
  • Support the preparation of timely audits for replenishment of resources.
  • Assisting in the management of the physical assets of the Project Implementation Unit (PIU).
  • Support and monitor the financial implementation of approved project work plans and budget as contained in the Programme Estimate (PE).
  • Responsible for maintaining accurate financial records and cash flow management including accurate forecast relating to the project, in line with the approved accounting standards, guidelines and financial regulations per the PE PRAG.
  • Oversee and ensure timely posting of transactions into the accounting software system and delivery of the financial report as required.
  • Prepare monthly financial reports.
  • Support the preparation funding request/ replenishment requests and project closure request.
  • Support the preparation of PE budget amendments.

Qualifications

  • Skills: Ability to present sensitive issues/positions and prepare reports on short notice. Excellent communication and inter-personal relations skills (Team Player)
  • Language: Must be fluent in English or French. A working knowledge of the other language would be an advantage (English, French or Portuguese).
  • A Bachelor’s degree or equivalent in Finance, Accounting, Economics or Business Administration.
  • A formal Professional Accountancy qualification (e.g. CA, ACCA, CIMA etc.) is REQUIRED.
  • Experience: Three (3) years post qualification work experience.
  • Knowledge: A solid knowledge of accounting software systems, and Microsoft office (word, excel, power point and outlook).

Information for Applicants/Salary

  • The contract will last till September 2020. (Renewal is Subject to Availability of Funds)
  • The contract will start in the Second Quarter of 2019. The salary will be set according to the existing salary grid applicable for the level of the post inside the organisation, taking into account the chosen candidate’s work experience in the field.

Interested and qualified candidates should send their Applications containing the following below documents to: [email protected] Clearly stating “Accountant – EDF” in the subject line.

Applications Must include:

  • A cover letter setting out briefly the candidate’s motivation and suitability for the position. (1 Page)
  • A completed CV in the EU standard format. (Not more than 3 Page).

Application Deadline: 8th March, 2019

Note:

  • Candidates who do not clearly have the required Qualifications and Experience should kindly abstain from applying, as their applications will not be considered.
  • Candidates must abstain from contacting the EDF Delegation for information on the selection process. Any candidate that in any way tries to influence the Selection Committee will be disqualified immediately.
  • Kindly note that only candidates who meet the requirements will be contacted.
  • The policy on the protection of individuals with regard to the processing of personal data applies.