Posted on :
25 Aug, 2009
United Nations Development Programme (UNDP), the United Nations’ global development network is seeking for Finance officer (Administration) to be based in Abuja. The Finance Officer will work under the supervision of the Senior Project Coordinator and the Representative, UNODC.
This position encompasses NGA/S08 project financial functions as well as related processes within UNODC and UNDP.
Duties and Responsibilities
Within delegated authority, the Finance Officer (Administration) will be responsible for the following duties:
* Budget and finance
* Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
* Provides support to managers with respect to the elaboration of resource requirements for budget submissions/revisions.
* Reviews, analyses and provides input into finalization of project and related CONIG budgets.
* Monitors budget implementation and determines/recommends reallocation of funds when and where necessary.
* Monitors expenditures to ensure that they remain within authorized levels.
* Administers and monitors budget resources, including review of agreements and cost plans, ensuring compliance with UN regulations and rules and established policies and procedures.
* Prepares relevant documentation with respect to budget performance submissions.
* Advises senior management and project coordinators on all aspects of accounts maintenance, budget control, incomes and other financial issues regarding projects implementation, i.e. obligations and future programme/projects budgetary implications.
Human resource management
* Assist the project managers and involved Field Office staff in carrying out actions covering the entire span of human resource activities, ensuring consistency in the application of UN rules and procedure.
* Maintains an overview of all project-financed human resources and the development of HR cost against approved project budgets.
* Advises project managers on amendments and changes in HR cost and entitlements and resulting amendment requirements of project budgets.
* Provide expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
* Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme/project budget, ensuring compliance with United Nations policies and procedures.
* Produce reports for management regarding financial/administrative project issues.
* Supervise administrative staff and/or provide advice to others on administration, financial administration and management information issues and practises (including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support and provision of local utilities and service requirements).
* Guide and advise the Administrative Assistant in preparation and implementation of the local procurement plan, taking into account the most effective use of resources.
* Provide expert guidance and leadership to team members on admin/finance matters.
* Perform other related duties as required.
* Corporate Responsibility & teamwork:
* Serves and promotes the vision, mission, values, and strategic goals of UNODC.
* Plans, prioritizes, and delivers tasks on time.
* Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others.
* Responds flexibly & positively to change through active involvement.
* Accepts additional responsibilities as required by the demands of service.
* Recognizes & responds appropriately to the ideas, interests, & concerns of others; gives credit to the contributions of others.
* Promotes a learning environment; facilitates the development of individual and team competencies.
* Interacts with success in a diverse environment.
Required Skills and Experience
Education: Advanced University degree (Masters degree or equivalent), preferably in business administration, finance, accounting or a relevant combination of academic qualification. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience: S/he should have At least 7 years progressively responsible experience in finance, administration, budget, business administration or related area, including several years of experience in work with international organizations and development partners in Nigeria
* Fluency in oral and written English; knowledge of a second official UN language an advantage.
* Other Skills Training and/or experience in public management, management innovations and development.
* Technological Awareness Advanced computer skills, including proficiency in WORD and EXCEL processing, and relevant financial reporting and accounting systems (such as PROFI, IMIS, FOML, ATLAS, and other systems)
Deadline is 9th September 2009.