Lagos Business School Graduate Job Vacancies [2 Positions]

Posted on :

22 Jan, 2018

Category :

Administrative Jobs in Nigeria, Logistics Jobs in Nigeria

Lagos Business School is committed to creating and transmitting management and business knowledge based on a Christian conception of the human person and of economic activity relevant to Nigeria and Africa at large. We strive to be a world class business school which will have a significant impact on the practice of management.

We are recruiting to fill the positions below:

Job Title: Personal Assistant to the Dean
Location: Lagos
Department:  Dean’s Office
Business Unit: Pan-Atlantic University/Lagos Business School
Reports To: Dean
Position Type: Regular/Permanent/Full Time
Directly Supervises: NIL.
Purpose of Position

  • To provide executive assistance and administrative support to the office of the Dean, to enable him/her work effectively.

Essential Duties/Key Job Roles and Responsibilities
These include but not limited to the following:

  • Provide secretarial and administrative tasks. Handle correspondence on behalf of the Dean
  • Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support.
  • Manage executive diaries and appointments.
  • Provide protocol and travel arrangements for the Dean.
  • Meet and receive visitors on behalf of the Dean at all levels
  • Take notes, minutes, dictations and summaries for meetings
  • Conduct background research and present findings
  • Provide effective liaison between the Dean’s office and clients and other relevant organizations
  • Manage information and data including filling and records tracking
  • Maintain database of contacts and be innovative in the use of contact information.
  • Manage adhoc and specific projects as assigned by the Dean.

Key Performance Indicators

  • Feedback from internal and external Customers
  • Reliability and accessibility to information provided to the Dean.
  • Excellent prioritizing of the executive’s daily activities
  • Accuracy in information to Breakfast Club contacts
  • Efficient management of Dean’s travel plans.

Qualifications

  • Good first degree / HND in a related discipline.

Experience:

  • At least 3 years in PA/Administrative position.

Required Competencies

  • Working knowledge of calendar management on Google or Microsoft outlook
  • Working knowledge of the MS Office Suite.
  • Planning skills and initiative
  • Good interpersonal skills and customer service skills
  • Personal effectiveness and time management skills
  • Excellent oral and written communication skills
  • High integrity, reliability and confidentiality
  • General office management
  • Secretarial skills
  • Public Relations skills.

Salary Grade
Administrative.

 

Job Title: Protocol & Logistic Officer
Location:
 Lagos
Department:  Human Resources
Business Unit:   Pan-Atlantic University/Lagos Business School
Reports To: Head, Human Resources
Directly Supervises: Drivers
Purpose of Position

  • To manage administrative and support services for the smooth running of the office.
  • To provide excellent logistics and protocol services for the School.
  • Ensure that resources are efficiently optimized and administrative operational cost reduced

Responsibilities
These include but not limited to the following:

  • Develop and manage effective system for transport and logistics in the School. Ensure efficient use of drivers and pool vehicles. Responsible for arranging airport pick-ups.
  • Develop and manage relationship with service providers to ensure uninterrupted services delivery and value for money (e.g. Courier agencies; Car service and rental stations, etc).
  • Responsible for the supervision of drivers and any other staff that may be assigned to the unit.
  • Develop and implement proposals for service improvement. Track car millage and motoring costs.
  • Develop and implement approved budget for the services. Monitor budget spending and provide reports.
  • Responsible for ensuring all the school’s vehicles are in good working condition.
  • Monitor the activities of the mailing unit to ensure full compliance with procedures and processes.
  • Provide liaison for processing of visas and travelling documents for staff on official trips.
  • Responsible for the processing of flight tickets in line with policy.
  • Responsible for processing payments and follow-up with Accounts on all payments
  • Assist with HR administration – filing, database management, temporary staff letters, letters of introduction and HR scorecard report.
  • Any other relevant duty that will be assigned by the line manager from time to time.

Key Performance Indicators:

  • Efficiency in service provided.
  • Reduced cost/value for money for services.
  • Ratings of Business Process Audit
  • Feedback from customers
  • New initiatives introduced for service improvement

Qualifications

  • At least a university degree or its equivalent in any field
  • Minimum of five years of work experience in a similar position or in an administrative position. Experience in managing service providers and travel desk will be an advantage.

Skills:

  • Communication skills
  • Interpersonal skills
  • Organizing and planning skills
  • Team leadership
  • Flexibility to work schedule
  • Proficiency in the use of computer
  • Knowledge of business process review
  • Customer services skills
  • Negotiation skills

Salary Grade
Administrative


How to Apply

Interested and qualified candidates should send their Applications and CV’s to: [email protected]

Application Deadline  25th January, 2018.