Leadership Nigeria: Personal Assistant to Chief Executive Officer / HR Manager

Posted on :

14 Mar, 2012

Category :

Human Resources Jobs Nigeria

We commit to provide our customers at all times with the highest standards of actionable solutions in the business services we deliver. Once we have chosen our customer, we will deploy ourselves with zeal, intensity and commitment towards the solution of his business needs. All our customers can rely on us for a partnership-driven service that bundles such a compelling value mix of quality, relationship, pricing, contribution and impact which our competition can neither match nor replicate

Report to: CEO/HR Manager
Job Summary: To provide secretarial, administrative and human resource support

Main Areas Of Responsibility:
• Management of the CEO’s diary and appointments;
• Help CEO manage output, workflow and office deadlines;
• Take and relay accurate and timely messages from telephone callers, and answer queries, enquiries and requests when appropriate;
• Draft, type and dispatch all the CEO’s correspondence;
• Liaise with relevant individuals, external organisations etc to arrange meetings, prepare agendas and draft minutes;
• Maintain a comprehensive filing system;
• Co-ordinate CEO’s travel and accommodation in conjunction with in-house travel group and occasionally, travelling with the manager to take notes at meetings or to provide general assistance during presentations;
• Tabulate and retrieve CEO’s official expenditures and claims;
• Handling incoming emails and posts, often corresponding on behalf of the manager;
• Carrying out background research and presenting findings;
• Generating documents, reports and presentations;
• Liaising with clients, suppliers and other staff.

HR Management
• Maintaining personnel files (both electronic and hard copy);
 Filing necessary documents
 Providing necessary information to Finance and other colleagues
 Providing information needed by colleagues in their own files
• Assisting HR Manager with recruitment for open positions within firm and on behalf of clients
 developing job descriptions
 preparing and placing advertisements on relevant sites and papers
 short-listing suitable candidates
 following up with candidates/arranging interviews
 following up on references
• Undertake any other duties as requested by the CEO/HR Manager

• Excellent written and oral communication skills;
• Excellent interpersonal skills;
• Excellent Organisational and Time Management skills;
• Ability to research, digest, analyse and present material clearly and concisely;
• The ability to work on your own initiative;
• Honesty and reliability;
• Attention to detail;
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
• Professional telephone manner ;
• Proven ability to work under pressure and to tight deadlines;
• Bright, confident personality;
• Well presented;
• Highly personable;
• Flexible and mature approach with ability to work unsupervised;
• An understanding of confidentiality issues and the use of discretion;
• Excellent word processing and I.T. skills, including knowledge of a range of software packages; most importantly- MS Word, MS Excel and MS PowerPoint;
• Ideally educated to degree level in a related field from a reputable university;
• A minimum of one year administrative/secretarial experience in a reputable organisation;
• Not over 28 years of age

Interested and Suitable Candidates should forward their up-to-date CV to [email protected] on or before the 20th of March 2012.

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