Office Manager at the British Deputy High Commission

The British High Commission is an equal opportunity employer and seeks to deliver highest possible standards of service by selecting experienced and professional staff to fill the position below:

Job Title: Office Manager – National Crime Agency CSSF Joint Border Task Force

Vacancy Notice No.: 01/16 LOS
Location: Lagos
Grade: B3
Position type: 1 Year Fixed Term Contract

Job Summary

• Due to the nature of the role it is necessary that any applicant be security cleared to confidential status, or demonstrate that they can easily obtain such clearance.
• Clearance is most easily obtained by UK nationals with at least 3 years residence in the past 10 years in the UK, USA, Australia, Canada or New Zealand.
• Nationals of the latter four countries may also be able to get clearance. Candidates must have a traceable history over the last 5 years.

Main Purpose of Job

• The main function of this post is to act as the Office Manager, providing administrative support to the National Crime Agency-led CSSF Joint Border Task Force (JBTF) project team, based in the British Deputy High Commission in Lagos. This is a multi-agency team consisting of officers from the NCA, UK Border Force, RALON and local engaged staff.
• The successful candidate will demonstrate the ability to work effectively within a team.

Key Responsibilities

• Maintain and update accurate financial records in support of the management of a multi million pound annual budget;
• Provide administrative support to the JBTF Project Team;
• Complete other corporate records in a timely and accurate manner;
• Handle intelligence in accordance with NCA policies and operating procedures
• Manage staff – A2 Project Support Assistant

Roles and responsibilities

• Develop a thorough understanding of FCO and NCA budget management and procurement processes;
• Maintain and update accurate financial records in support of FCO and NCA budget management and procurement processes.
• Co-ordinate and deliver effective administrative support to the JBTF Project Team. This may include booking flights and accommodation and providing to logistical support to training events, workshops and conferences.
• Maintain accurate records in relation to incoming and outgoing intelligence reports including quality assurance to ensure compliance with NCA policies and operating procedures.
• Liaison with other NCA offices, law enforcement partners and private industry in person and in writing, collating information and preparing reports
• Maintain and update CSSF Project Asset Register (including management of vehicle fleet).
• Timely completion of own performance records as well as that of those managed.
• Performing ad hoc duties identified as commensurate to the role.

Other skills / Experience / Qualifications

Essential on arrival:

• Excellent oral and written communication skills.
• Good working knowledge of MS Outlook, Word and Excel.
• Excellent organisational skills and ability to prioritise workload effectively.
• Able to obtain UK security clearance

Desirable:

• Understanding of FCO procurement and financial processes.

Key Competences required:

• Competence 1:Making Effective Decisions
• Competence 2:Delivering a Quality Service
• Competence 3: Delivering at Pace
• Competence 4: Collaborating and Partnering

Language requirements:

• Language: English
• Level of language required: Fluent written and spoken

Remuneration
N 458,509 per Month,

Application Closing Date
1st February, 2016

Method of Application
Interested and qualified candidates should submit covering letter (2 pages maximum) stating why they are a suitable candidate for the position, giving brief examples of how they have applied the above competencies in a previous role, along with a copy of their CV, Via email to: [email protected]

Internal applicants should also submit the above, with a copy of their last appraisal to the same email address.

All candidates: Please quote in the subject line, of your email, the Vacancy Notice No: 01/16 LOS and position you are applying for.

Internal candidates, and spouses of diplomatic officers: Please quote in the subject line, of your email, the Vacancy Notice No: 01/16 LOS and position you are applying for, and also indicate that you are an internal candidate, or spouse of a diplomatic officer.

Note

• All applicants must be legally able to work in Nigeria with the correct visa/status or work permit.
• The British High Commission in Abuja is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
• Staff members recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local Nigerian employment law.
• Spouses/registered partners of UK Based Staff, are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.
• Reference checking and security clearances will be conducted.
• If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.
• Only electronic applications sent via email will be accepted.