Practice Administrator (Accountant)

DORNIM Solicitors and Legal Consultants is a reputable law firm based in Lekki Phase 1, Lagos State. The firm is looking to hire for immediate employment, a hard working and intelligent individual to fill the position of a Practice Administrator for all its associated businesses.

Responsibilities:

Administrative:

• Ensuring a proper filing system is in place and maintained at all times to aid easy accessibility;
• Ensuring the office is in excellent, admirable and welcoming conditions at all times by supervising the duties of the receptionist and cleaners;
• Ensure proper safekeeping of administrative related files, service registers, attendance register etc.
• Maintaining the facilities and equipment including but not limited to the computing products, rest room etc;
• Purchasing office requirements timely to prevent shortages;
• Support management with reporting and analysis as needed.
• Negotiating favorable deals with vendors or third party suppliers; and
• All other requirements the Firm and its associated businesses may need to operate effectively and efficiently whether or not it is regular.

Financial:

• Preparing and submitting monthly financial statements;
• Keeping and maintaining proper accounting records of financial status of the Firm and associated businesses at every point in time;
• Handling the Firm`s banking transactions;
• Managing the petty cash account including but not limited to planning the expenditure of the firm to ensure healthy cash flow;
• Perform all day-to-day accounting operations (Accounts Payable, Bank & Finance Reconciliations, Tax Preparation and remittance, Profit & Loss preparation etc).
• Generate invoices as at when needed.
• Ensure that all issued cheques have documented official receipts.
• Ensure collection of payments from clients and creditors within agreed time frame.
• Process payment within 30 days of submission of invoices or receipts for refunds.
• Ensure that all vouchers are countersigned before disbursement of cash.
• Interface with the company’s designated banks and maintain proper and systematic filing of documents.
• Maintaining contact with the Company’s banks accounts officer and auditors.
• Preparation of Payroll.
• Monitoring issuance of receipts and certifying that all invoices are paid up; and
• All other financial duties that may arise for the beneficial and effective operation of the financial status of the Firm.

Human Resources:

• Manage recruitment and staffing at all levels including employee on boarding and inductions
• Implement performance appraisals, review and amend policies & procedures and establish in-house and external training programmes for employees

Personal Assistant:

• Helping the Principal of the Firm achieve both personal and professional goals or objectives; and
• Handling responsibilities set by the Principal from time to time.

Qualifications and Requirements:

• Minimum qualification required is a Degree in Accounting.
• Required minimum accounting experience is 2 years.
• HR experience is desirable
• Experience in the legal industry will be an advantage.
• Interpersonal skills.
• Ability to multitask.
• Excellent communication skills; both written and oral.
• Proficient with the use of Quickbooks accounting software and MS Office tools.
• Apt knowledge of customer service delivery.
• Office management experience will be an advantage

Method of application

Interested and qualified persons should apply for this job by emailing the following by 10^th May 2017 to [email protected] :

1. their CV, and
2. a detailed Covering Letter stating why they are right for the position