Sence Recruitment: Personal Assistant

This vacancy exist in within our Client’s Company. Only Applicants who meet the requirements will be contacted

Job Title: Personal Assistant 

Job Responsibility

 Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by Managing Partner.
 Composes and types routine correspondence.
 Organizing and storing paperwork, documents and computer-based information.
 Organizes and maintains file system, and files correspondence and other records.
 Answers and screens Managing Partner’s telephone calls, and arranges conference calls.
 Coordinates Managing Partner’s schedule and makes appointments.
 Arrange travel and accommodation and occasionally travel with the Managing Partner to take notes or dictation at meetings, or to provide general assistance during presentations.
 Conducts research, and compiles and types statistical reports into subjects the Managing Partner is dealing with.
 Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings and ensures that the Managing Partner is well-prepared for these meetings.
 Makes copies of correspondence or other printed materials.
 Prepares outgoing mail and correspondence, including e-mail.
 Orders and maintains supplies, and arranges for equipment maintenance in relation to the Managing Partner’s need.
 Maintains strict confidentiality

Education / Experience
First degree from a reputable higher institution, with a minimum of two years work experience as a Personal Assistant.

Knowledge and Skills Required
o Excellent communication skills, both oral and written
o Ideal candidate should be computer literate
o Good time management skill
o Strong interpersonal skills
o Should have an eye for detail
o Excellent planning and organizational skill

Interested candidates should send their cvs to [email protected] on or before 27th of April 2012