TeamAce Limited Ongoing Job Vacancy – Apply Now!

TeamAce Limited – Our Client, a newly founded Private Investment Company with Specialist Capabilities in Transaction and Investment Development predominantly focused on Strategic Investment Partnerships, is looking for a suitable candidate to fill in the position below:

 

 

 

 

Job Title: Executive Associate, Corporate Operations (EACO)
Location: Lagos
Employment Type: Full-time
Functionally Reports To: President & Chief Executive Officer
Industry: Financial Services

Job Summary:

• Essentially, the EACO is expected to oversee the daily management and administration of the firm as well as coordinating various corporate initiatives, ensuring absolute compliance to the established processes and tenets established by the CEO and the Board. The EACO will be responsible for processing Payments, HR matters, Executive Support and Information Technology. In time, the EACO may act as the second in command for the company and is therefore in charge of ensuring the business is well managed in line with established strategic goals.
• Must be very resourceful and have a strong understanding on how a financial institution/investment company runs, and must have extremely solid organisational and problem solving skills. The EACO will from time to time be required to engage with board members to provide business updates and briefings on the on-goings of the company an all fronts, from operations, to financial performance and growth strategies.

Responsibilities:
General Business Administration & Management:

• Provide general administrative support in a complex team environment
• Coordinate internal and external meetings and conference calls and related logistics. Also, handle high volume of calls and interact with high level business leaders in a professional and effective manner
• Take lead of all company documentation, filing, arrangement and storage. Prepare and gather all documentation for all business operations. Liaise with Legal and Financial institutions on documents required for any business activity
• Process all requests internally for approval while ensuring due process in compliance with establish company processes
• Manage and coordinate all internal and external corporate events for the Company.
• Manage and Oversee core functional departments such as Operational and Financial Controls, Technology, Business and Deal Operations and Human Capital.
• Act as General Liaison and key contact person for all stakeholder enquiries and matters
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)

Corporate Secretariat & Legal:

• Provide support to committees and working parties such as the Board of Directors
• Maintain current awareness of regulations for the Investment industry in order to ensure Compliance
• Convening and servicing board and related committee meetings, annual general meetings and producing agendas, taking minutes, conveying decisions and other related paperwork
• Maintain the company’s statutory registers
• Dealing with the administration and filing of Corporate Affairs Commission Documents
• Custody and Use of Company Seals
• Review, Approve and Manage the Execution Process for all Contracts involving the Firm

Financial Controls and Payments Management:

• Proactively Prepare all payment requests and attain all approvals and signatures at various levels of the Firm (Including routine monthly payments)
• Coordinate and direct the preparation of the budget and financial forecasts and report variances
• Routinely meet and work with the Financial Controller & Adviser to understand the Firm’s Financial position and Publish timely monthly financial statements
• Coordinate and oversee compliance routine statutory government tax payments

Executive Support:

• Coordinate the calendar and Schedule for the Team, Prepare correspondence, agendas, minutes, presentations and briefing notes where necessary to support and facilitate a smooth flow of meetings. Must be able to restructure and rearrange the Team’s entire schedule at a moment’s notice as the day or week evolves, in order to ensure the day’s tasks are successfully achieved.
• Make travel, transport and accommodation arrangements for the Team and all business operations and activities.

Group / Business Coordination and Compliance Oversight:

• Manage operational compliance, oversight of business effectiveness, development of transactions, process design/redesign, business strategy articulation and where necessary corporate and investor relations
• Must bring the core capabilities of operational compliance oversight, problem solving, business strategy advisory, business and transaction planning and project management and must have a flare for operations in order to takeover leadership of business matters in distress
• Oversee the establishment of all business operational infrastructure, transaction procedures, company standards and methods in line with acceptable high-standards for effective business delivery.
• Oversee the firm’s operational model, performance, benchmarking, annual and long-term developmental objectives, centralized operations, customer service and administration and transaction development.

Business Performance Reporting & Presentations:

• Draft and Submit Routine Business Reports (Monthly, Quarterly and Annual) to Executive Leadership
• Coordinate and manage the delivery of monthly Business Performance Reviews to necessary leadership committees
• Carry out research and analysis on business operations and performance to improve general business performance

Strategic Business Planning & Initiatives (Budgets, Forecasts, Sequencing):

• Analyze, fine-tune and articulate the company’s short, medium and long-term goals, and break-down these goals into individual groups with timelines, targets, objectives, strategies and tactics and drive while formulating initiatives to achieve the individual goals
• Facilitating the development of the company’s annual, strategic and long term plans, as well as monitoring and evaluating the implementation and achievement of these initiatives and plans

Requirements

• Bachelor’s Degree in Finance, Accounting or Business Management and Corporate-related Legal background.
• Certification from a recognized institution.
• Minimum of 5 years’ experience in an Administrative Management at a top tier financial institution.
• (Candidate should preferably be between age 35-39).
• Excellent business management skills.
• Excellent strategy skills.
• Excellent Microsoft, written and verbal communication skills.
• Excellent business modelling and presentation skills.
• Entrepreneurial and strategic thinker coupled with ability to drive results by advising and motivating team members.
• Must be willing to be committed and dedicated to the company.
• Must be willing to work long (standard investment banking) hours.
• Energetic and Aggressive.
• Strong Work Ethics.
• Solid decision-making skills and able to manage teams.
• Detail-oriented.

To Apply:

Interested and qualified candidates should:
Click here to apply online

Application Deadline: 26th May, 2022.