The United Nations Office for the Coordination of Humanitarian Affairs Current Vacancies [3 Positions]

UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort.

We are recruiting to fill the position below:

Job Title: NHAO/ Programme Analyst
Job ID: 17175
Location: Maiduguri, Borno
Grade: NOB
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension

Background
OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to:

• Alleviate human suffering in disasters and emergencies
• Advocate for the rights of people in need
• Promote preparedness and prevention
• Facilitate sustainable solutions.

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation’s response to both complex emergencies and natural disasters.  In addition, it aimed at improving the overall effectiveness of the UN’s humanitarian operations in the field.

Organizational Context

• Under the guidance and direct supervision of the Field Coordination team lead, the HAO/Programme Analyst will ensure effective and efficient support on all activities related to Inter Sector Coordination and Programmes while maintaining full confidentiality in all aspects of assignment, maintenance of procedures, management of information flow, follow up on deadlines and commitments made.
• The Programme Analyst will work in close collaboration with the UNOCHA team in Nigeria to support the humanitarian community (UN Agencies and partners) to ensure efficient flow of information, coordination, advocacy and reporting.

Duties and Responsibilities
Summary of Key Functions:

• Ensures effective and efficient program support for Inter Cluster Coordination;
• Support local coordination mechanism through monitoring, analysis and reports on humanitarian developments, disaster relief/management or emergency situations in assigned locations.
• Participates in large, complex organizational and inter-agency projects; participates in mission planning and execution.
• Support NEMA and SEMA on the coordination of humanitarian assistance by identifying and setting up appropriate structures and preparing relevant inter-sector coordination meetings at local government level when required. Ensure close consultation and coordination with state and national authorities/partners,
• Support the coordination of inter-agency needs assessments and contingency planning in the event of immediate threats;
• Assist the preparation and implementation of the Humanitarian Programme Cycle (HPC) within the framework of the HNO and the HRP for Nigeria
• Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
• Build and maintain relationships with UN agencies, NGOs and governmental officials to ensure the effective exchange and dissemination of information;
• Serves as the primary focal point on specific topics or policy-related issues; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues. Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for OCHA’s advocacy efforts;
• Any other assignments at the request of the team lead and/ or colleagues.

Competencies
Advocacy/Advancing a Policy-Oriented Agenda:

• Support the preparation of information for advocacy
• Identifies relevant information for advocacy for a variety of audiences
• Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for OCHA’s advocacy efforts.

Results-Based Programme Development and Management:

• Contributing to results through provision of information
• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals
• Participates in the formulation of project proposals.

Building Strategic Partnerships:

• Analyzes general information and selects materials in support of partnership building initiatives
• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches:

• Implements processes and uses products
• Documents and tracks innovative strategies/best practices/new approaches
• Tracks bottlenecks, problems and issues, and proposes solutions
• Responds positively to new approaches

Basic Research and Analysis:

• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches
• Identifies and communicates opportunities to promote learning and knowledge sharing
• Develops awareness of the various internal/external learning and knowledge-sharing resources

Job Knowledge/Technical Expertise:

• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of Information Communication Technology (ICT) and good writing / reporting skills and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.
• Promoting learning and knowledge management/sharing are the responsibility of each staff member

Core Competencies
Professionalism:

• Knowledge of a range of humanitarian assistance, emergency relief and related human rights issues, including approaches and techniques to address difficult problems.
• Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response.
• Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems.
• Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned area.
• Ability to work under extreme pressure, on occasion in a highly stressful environment; ability to provide guidance to new/junior staff; ability to provide advice to senior level officials.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Demonstrate corporate knowledge and sound judgment.

Communication:

• Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailor’s language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning & Organizing:

• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Acting as a team player and facilitating team work
• Creating synergies through self-control, sharing knowledge and encourage the learning of others.

Required Skills and Experience
Education:

• Master’s degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences, Law or related field would be desirable, but it is not a requirement;

Experience:

• A minimum of two years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
• At least two years of work experience in the field within the context of humanitarian affairs is desirable. Relevant experience working in inter cluster coordination is desirable. Experience working on the Humanitarian Programme Cycle is desirable.
• Must be conversant with UN operational system;
• Excellent Information Communication and Technology (ICT) and Report Writing skills.;
• Knowledge of Information Management (IM);
• Ability to build networks and partnerships and capacity to work in a team;
• Demonstrates critical ability and sound judgment in the pursuit of requests to full completion;
• Balances meeting deadlines, while maintaining high professional standards and accuracy;
• Demonstrates the highest level of discretion and helpfulness in a manner OCHA CO Nigeria promotes a positive working environment;
• Demonstrates understanding of the UN organizational structure and external partners for purposes of efficiently handling incoming queries and requests, and for collecting information and performing liaison functions;

Language Requirements:

• High fluency in English (verbal and written) in both is essential; working knowledge of at least one other official UN language is an asset.

Interested and qualified candidates should: Click here to apply

 

Job Title: Administration and Finance Analyst
Job ID: 17179
Location: Abuja
Grade: NOB
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension

Background
Under the guidance and supervision of the Administrative and Finance Officer the Administrative Analyst is responsible for ensuring the effective delivery of, finance, general administration, human resources, procurement, logistical and common services support to OCHA/Nigeria offices and operations consistent with UN rules and regulations., the Administrative and Finance Analyst  leads and provides guidance to OCHA sub Offices administrative staff, fostering effective collaboration within the teams, with relevant OCHA and UNDP counterparts at headquarters and in the field, and with other UN agencies, promoting a client-oriented approach and ensuring optimal performance and efficient delivery of services.

Duties and Responsibilities
Summary of key functions:

• Management of OCHA Nigeria administrative operations.
• Management of OCHA Nigeria finance and human resources
• Management and monitoring of OCHA Assets.
• Procurement of goods and services.

Provide management support to OCHA administrative operations with the following results:

• Full compliance of operations with UN/OCHA/UNDP rules, regulations and policies, effective implementation of corporate operational strategies, achievement of management targets, monitoring and reporting of results.
• Establishment and maintenance of effective working relationships with operational partners, specifically with OCHA headquarters, UNDP country offices and other major service providers.
• Monitoring and analysis of the operating environment leading to timely readjustment of internal administrative and financial procedures, provisional of advice on legal considerations and risk management.
• Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
• Identification and implementation of appropriate systems and applications for administrative and document management, information provision and learning including registry.
• Requirements, strategy and policies of OCHA relating to common services, administrative support and financial management are represented in meetings with UN agencies as required by the Head of Administration Unit and action taken.
• The National Administrative Officer has the role as Travel Administrator, thus he/she will take responsibility to submit Travel Requests/Expense Reports into OCHA ERP system “Umoja”.
• Knowledge building and sharing with regards to financial management and general administrative operations, contributing to OCHA’s best practices.
• Letters and other correspondence relating to administrative and finance activities drafted and related reports prepared for internal use

Support the management and monitoring of OCHA assets with the following expected results:

• Management of OCHA assets ensuring full compliance with IPSAS in the accounting for procurement, utilization and disposal of OCHA Nigeria ‘s assets.
• Assist the Administrative and Finance Officer in setting up assets management procedures in OCHA/Nigeria
• Supervise the management on physical assets disposal.  Review of assets and recommendation of physical assets for disposal.  Documentation preparation for submission to CAP; follow up on request and liaise with requesting unit and maintenance for disposal action and entry in Atlas of all the requisite details for recording disposals.
• Oversight of disposal of items and accuracy of inventory data.
• Assist in annual physical inventory verification exercise to ensure accuracy of records and location of property.  Ensure that managers sign off on the physical count and correctness of the inventory system database
• Manage and coordinate the procurement of goods and services with the following results:
• Required goods and services secured in a timely manner, within budget and in full compliance with established UNDP rules, regulations and procedures for procurement.
• Procurement actions taken in accordance with the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing, supplier selection and evaluation, quality management, customer relationship management and the use of performance measurement benchmarks.
• Sound judgment, knowledge and guidance are applied to tender processes and evaluation of bids, in the negotiation of agreements, and in contract management.
• Assets are managed in accordance with OCHA/UNDP rules and regulations through the implementation and management of an appropriate inventory management system, recording acquisitions and disposals for all Sub Offices
• Recommendations and guidance provided in the estimation of office equipment and supplies requirements for budgetary and procurement planning purposes.
• Supervise the Procurement, Administration and Finance associate staff and drivers

Performs any other tasks assigned by the supervisor and/or the Chief, Administration and Finance.

Impact of Results 
The key results have an impact on the overall efficiency of the Country Office including improved business results and client services. Forward-looking operations management has an impact on the organization of office management, knowledge sharing, and information provision.

Competencies
Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNOCHA
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

Functional Competencies
Knowledge Management and Learning:

• Shares knowledge and experience and provides helpful advice to others in the office
• Ability to develop systems for structuring, codifying and providing access to information and knowledge

Development and Operational Effectiveness:

• Builds strong relationships with partners, focuses on impact and result for the client and responds positively to feedback.
• Ability to manage complex problems proactively and effectively, including responses to emergencies
• Ability to work independently, with efficiency, competency and integrity with people of different national backgrounds.
• Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance
• Proven report writing skills

Leadership and Self-Management:

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates openness to change and ability to manage complexity

Required Skills and Experience
Education:

• Advanced university degree (masters or the equivalent) in business administration, accounting or in a similarly related field
• Professional qualifications in finance/accounting/Administration and knowledge of UN financial rules and regulations are added advantage

Experience:

• At least 2 years of relevant professional experience in business/public administration at a senior level, providing management and financial advisory services, managing staff and operational systems and establishing partnerships, ideally including experience with the UN or other international organizations.
• Good knowledge on Administration/Operations is required. Experience working with the UN or other international organizations is desirable.
• Experience in using UN ERP system (Umoja) in the area of travel and procurement is highly desirable.
• Computer proficiency, including working knowledge of e-mail and MS Office products (Word, Excel, and PowerPoint)

Language Requirements:

• Fluency in English is required

Interested and qualified candidates should: Click here to apply

 

Job Title: National Humanitarian Affairs Officer (NHAO) – Monitoring Reporting and Partnership
Job ID: 17178
Location: Maiduguri, Nigeria
Practice Area – Job Family: UN Coordination
English, Hausa
Grade: NOA
Vacancy Type: FTA Local
Posting Type: External
Contract Duration: 1 Year with possibility for extension

Background
OCHA’s mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to:

• Alleviate human suffering in disasters and emergencies
• Advocate for the rights of people in need
• Promote preparedness and prevention
• Facilitate sustainable solutions.

In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation’s response to both complex emergencies and natural disasters.  In addition, it aimed at improving the overall effectiveness of the UN’s humanitarian operations in the field.

Duties and Responsibilities
Under the overall guidance of the OCHA Head of Office and under the direct supervision of the Head of the HFU, the incumbent will be expected to be able to perform the following, prioritized according to operational requirements:

Summary of key functions:

• Monitoring & Reporting
• Support of Partnerships with local/national NGOs
• Administration

Monitoring & Reporting:

• Prepare and participate in conducting regular field visits to project sites to monitor implementation of CBPF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement;
• Participate in the conduct of remote call monitoring campaigns for CBPF funded projects as required;
• Prepare field monitoring reports and recommendations to partners following visits to partners, ensuring timely communication of concerns about status of projects to the M&R focal point and Head of the HFU;
• Ensures findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner;
• Follow up with partners to ensure timely submission of narrative and financial reports pertaining to CBPF-funded projects;
• Track, collect and review narrative and financial reports from CBPF partners to ensure accuracy and compliance with CBPF guidelines and provides feedback to partner and HFU senior management as necessary;
• Keep performance management section updated in the Grants Management System;
• Provide support and information to the contracted entities in charge of monitoring of NGOs as necessary.

Support of Partnerships with local/national NGOs:

• Proactively map out potential partners and create linkages to the CBPF, especially focusing on local and national NGOs;
• Conduct presentations and consultations with partners and potential applicants and other members of the humanitarian community in order to clarify and raise awareness for the CBPF’s goals and objectives and eligibility procedures;
• Participate in the review of documents submitted under the Due Diligence process by organizations and in drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary;
• Provide support and information to the contracted entities in charge of the Capacity Assessment process of NGOs as necessary;
• Ensure the partners’ database and information records are kept up to date.
• Attend cluster and other humanitarian coordination fora as required in order to support CBPF awareness-raising on local/national NGOs;
• Support the preparation and delivery of trainings and workshops related to the CBPF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, development of proposal log frame and budgets etc.;
• Support the review and revision process of project proposals advise NGOs on recommended revisions, assisting partners in revision drafting if required;
• Support the preparation of documentation related to Humanitarian Coordinator project approval and disbursement actions (Fund Transfer Requests, agreements, MoU, etc.);
• Support preparation and execution of transfer agreements to be signed by NGO and HC, following up on requests to the HFU to arrange for fund transfers to partners;
• Communicate concerns about proposals, project documents, or implementing partners to the focal point for M&R and the Head of the HFU;
• Contribute ideas and innovative practices for funding support and strategies;
• Support the compilation of CBPF Annual Reports and other progress, or ad-hoc reports.

Administration:

• Update and maintain data on the Grant Management System (GMS).
• Act as interpreter/translator in English, Hausa and Kanori, as required.
• Prepare documentation and reports for country-level coordination forums.
• Provide logistical and secretarial support to the Humanitarian Financing Unit.
• Support preparation of briefing packs and venue booking as required.
• Maintain correct, updated partner contact list at all times.
• Perform other duties as required.

Work implies frequent interaction with the following:

• Head of HFU
• M&R focal point
• National and International HAOs
• Local/National NGOs
• United Nations Agencies, Funds and Programs

Impact of Results:

• Develop well-reasoned, innovative suggestions and approaches to problem resolution in dealing with complex policy/technical issues.  Assist in the management of funding programming projects and NGO partners, ensuring timely delivery of outputs.
• Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian financing, monitoring and reporting.

Competencies
Professionalism:

• Proven analytical skills: ability to conduct independent research and analysis, identify issues, and recommend appropriate solutions.
• Ability to relate humanitarian affairs issues and perspectives, including gender issues, to political economic, social and human rights programs.
• Strong negotiation skills: ability to lead and gain assistance of others in a team endeavor, and to articulate coherent arguments to reach agreement.
• Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. armed conflict, civil strife, natural disasters and human misery).
• Very good knowledge of institutional mandates, policies and guidelines pertaining to humanitarian affairs and sound knowledge of the institutions of the UN system.

Judgment and Decision-making:

• Apply sound judgment to resolve a range of issues/problems.  Will abide by security guidelines.

Planning and Organizing:

• Proven ability to plan and organize, establish priorities, manage and monitor work plans, coordinate competing demands, and work to tight deadlines.

Technological Awareness:

• Solid computer skills, including proficiency in word processing, spreadsheet applications, and relevant software packages, including e-mail.

Communication:

• Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making and defending recommendations.

Teamwork:

• Strong interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Required Skills and Experience
Education:

• Master’s Degree preferably in Political or Social Science, Law, International Studies, Public Administration, or other relevant science is required.

Experience:

• Minimum of 1 year of relevant progressively responsible experience in emergency humanitarian programming, crisis/emergency relief management or other related area, preferably with a UN organization or an NGO.
• Very good drafting and report writing skills are required, as is experience with project budgeting and proposal writing.

Language Requirements:

• Professional fluency in oral and written English, Hausa and/or Kanori is required. Candidates will be tested on their linguistic ability.

Interested and qualified candidates should:Click here to apply

 

Application Deadline 13th July, 2018.