Vacancies at Pier One Explorer

Pier One Explorer is committed to providing world-class, personal, consistent, and professional travel management services that WOW our customers. We are people centric, service focused, and technology driven.
Pier One Explorer is recruiting to fill the position below:

Job Title: Document Controller
Location: Lagos

Role Responsibilities

• To implement sourcing plans with the goal of assuring specified quality, required delivery times and minimizing the total cost of the products and services.
• To support technical and engineering personnel with project support duties.
• To liaise with contractors on all facilities management requests.
• To act as the point of contact for personnel with maintenance issues in the office(s).
• To reconcile weekly project hours for project crew, subcontractors and staff.
• To assist with contract close outs including check-lists, signing and the archiving of documents.
• To provide technical support for the planning lead and planners as
• To maintain incoming/ outgoing correspondence registers and report weekly on action logs.
• To provide administration support and process all meeting minutes for progress meetings, management meetings and sponsor meetings.
• To liaise with document control and document expeditors regarding reviews and the approval of document and weekly reporting.
• To assist with the formatting of documents.
• To issue updated project documentation to contractors.

Qualifications

• 5 years of relevant work experience.
• A Bachelor of Science degree, Higher National Diploma or an equivalent degree in an Administrative, Technical or Science discipline.
• Attention to detail and high level accuracy in proof reading documentation (including emails) prior to distribution.
• Respect for and understanding of confidentiality.
• Eloquent and clear communication in the English language to construct emails and minute-taking.
• Knowledge of document control procedures.
• Ability to work within a team environment as well as autonomously.
• Highly self-motivated, methodical in approach to completing tasks, detailed and organized.
• Contribute and show initiative towards administration improvements
• Advanced use of the Microsoft Office Suite (Excel, PowerPoint, Word, Project and Outlook).
• Ability to establish and maintain complex spreadsheets, databases and records for the purpose of controlling and managing site activities.
• Strong IT skill is an added advantage.
• Personal qualities
• Strong administrative skills.
• Strong oral and written communication skills.
• Strong interpersonal and leadership skills.

 

Job Title: Administrative Manager
Location: Lagos

Job Description

• Manage branch administration, including branch facilities and provide administrative support as needed for the Complex Admin Manager (e.g., HR processes, facilities, P&L, technology liaison, new employee on-boarding,disaster recovery, etc.).
• May perform delegated supervision functions and approvals for the branch / complex (e.g., BMSS, email review, ECAR, etc.) as well as delegated approvals and authorizations.
• Escalate supervisory issues to the Complex when necessary; follow-up locally on issues identified by complex supervisors.
• Support and drive strategic firm initiatives.
• Partner with Complex Administrative Manager and Home Office to address any management or staffing issues.
• Recruit, select, on board, train and manage administrative support staff (e.g., CSAs, BOAs) in your location and may manage administrative support team in Associate branches where no Admin Manager is present.
• Conduct performance reviews and make personnel decisions such as compensation and promotions of administrative support staff in accordance with firm policy.
• Coach and educate all employees on administrative policies and procedures.
• Implement service excellence standards, including coaching and educating administrative support staff on the Client Experience best practices.

Requirements

• 3 years of experience with a leading financial institution.
• Relevant management experience in branch operations.
• High School Diploma or equivalent required; College Degree recommended.

Leadership Skills:

• Judgment and decision-making.
• Working in partnership.
• Leverages resources and delegates effectively.
• Creates a positive branch business culture.
• Managing and developing people.
• Drive and commitment.

How To Apply
Interested and qualified candidates should email their resumes to: [email protected]