World bank: Human Resources Assistant

Posted on :

26 Aug, 2010

Category :

Human Resources Jobs Nigeria

World Bank Country Office in Nigeria seeks applications for an Assistant to support human resources administration. The primary objective of this position is to support the HR regional function based in the Nigeria, Abuja office and extend administrative assistance to country programs covered by the HR Function in the Region.

The position involves virtual interaction with ‘Colleagues in Country Offices in the Africa region and with counterparts in Washington DC. This is a one-year contract subject to extension for a second year based on business needs and sustained good staff performance.

Duties and Accountabilities include but are not limited to the following:
• Co-ordinates with service units, and Liaises frequently with team members both in Washington and in me Country Offices;
• Co-ordinates time management and schedules, taking current and future priorities into account, anticipates and monitors changes, and communicates the information in a timely and sequential manner in consultation with the Human Resources Officer;
• Handles HR administrative tasks related to job advertising, appointment, termination, relocation and retirement.
• Prepares system-generated customized reports, presentations, charts, graphs and performs basic research and analysis of data under general guidance. Helps to extract and consolidate staff training needs and undertakes coordination of local training courses.
• Coordinates on a regular basis with counterparts in other country offices to maintain HR monthly updates and reports.
• Introduces ways to enhance the effectiveness of decentralized administrative HR support to country offices.
• Provides guidance and support to other staff and peers to produce coordinated work within a work group.
• Drafts minutes of meetings and follows up on implementation schedules and due dates.
• Acts as a resource for providing information on HR issues, including job vacancies and builds a Recruitment Database for identified positions for future pipeline.
• Maintains up-to-date complete filing system for documents in both electronic and paper format.
• Drafts routine correspondence and proofreads materials, undertakes editing and review of reports and correspondence, using word processing or desktop publishing according to standard Bank formats and distribution.
• Solves routine problems (e.g., responds to requests requiring file search, etc.)
• Assists in preparation and logistical planning for various events, for example, trainings, conferences and workshops.
• Maintains an updated database of distribution lists and phone/address.
• Liaises closely with HQ for coordination of work and follow up.

Critical Success Factors
• Ability to maintain a high degree of confidentiality and trust.
• High level of personal and professional integrity.
• Excellent interpersonal skills and ability to operate sensitively in a multi-cultural environment.
• Effective time management and organizational skills with ability to prioritize assignments and work under pressure.
• Ability to learn new practices and procedures quickly with potential for greater responsibility .
• Ability to choose appropriately between acting independently and/or consulting with supervisor(s) and peer(s).
• High degree of judgment, diplomacy and tact in handling, processing and communicating matters of a sensitive and confidential nature.
• Proven ability to function as an effective team member and commitment to work in a team based environment.
• Demonstrated resourcefulness to develop practical approaches to quality work in the areas of functional specialty; and ability to pass World Bank computer based tests.
• Demonstrated skills in retrieving, gathering and obtaining information from various sources and pulling them together in a usable form.
• Education/ Experience at recruitment/selection • Bachelors degree in social sciences
• Minimum of four years direct relevant experience is desirable. Demonstrated prior experience in a large or complex organizational setting will be an added advantage
• Proficiency in written and spoken English is required, including ability to draft routine correspondence and edit materials. Proficiency in spoken French language is desirable
• Strong computer skills and good knowledge of relevant software applications

Method of Applications
For the full job description and selection criteria, qualified candidates are requested to submit the electronic application by and click on
>employment opportunities
> administrative and client support opportunities
>current vacancies
> Job #101728 to submit your application electronically to the World Bank. Email or paper applications will not be considered. Only short listed candidates will be contacted.
Qualified male and female candidates of diverse background (gender, religious, ethnic, are encouraged to apply.

Closing Date: 6th September, 2010.