{"id":1526,"date":"2009-08-05T13:15:13","date_gmt":"2009-08-05T12:15:13","guid":{"rendered":"https:\/\/joblistnigeria.com\/?p=1526"},"modified":"2014-01-25T19:51:21","modified_gmt":"2014-01-25T18:51:21","slug":"job-vacancy-at-undp-nigeria-administrative-associate","status":"publish","type":"post","link":"https:\/\/joblistnigeria.com\/job-vacancy-at-undp-nigeria-administrative-associate.html","title":{"rendered":"Job Vacancy at UNDP Nigeria: Administrative Associate"},"content":{"rendered":"<p><strong style=\"font-weight: bold;\">UNDP (United Nations Development programme)<\/strong> is currently recruiting for\u00a0<strong style=\"font-weight: bold;\">Administrative Associate<\/strong> to be based in ondo and Bayelsa States of Nigeria<\/p>\n<p>Job Category: Office, Administrative<br \/>\nCareer Level: Mid Career (2+ years of experience)<br \/>\nJob Type: Contractual<br \/>\nPositions: 2<br \/>\nCompany Name: UNDP<br \/>\nCity\/Location: Ondo and Bayelsa<br \/>\nCountry: Nigeria<br \/>\nLast Date to apply: 17 August, 2009<br \/>\nExperience in years: 5 to 7<\/p>\n<p>Under the guidance and supervision of the Operations Manager\/Administrative Associate, the\u00a0<strong style=\"font-weight: bold;\">Administrative Assistant<\/strong> provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach.<\/p>\n<p>The Administrative Assistant works in close collaboration with the Operations, Programme and projects staff to exchange information and ensure consistent service delivery.<\/p>\n<p>Candidates must possess Dgree in management or relevant fields and S\/he should have a minimum of\u00a0<strong style=\"font-weight: bold;\">5 years <\/strong>of functionally related professional experience in administrative management.<\/p>\n<p><strong style=\"font-weight: bold;\">Job Description<\/strong>:<\/p>\n<p>Summary of Key Functions:<\/p>\n<ul>\n<li>Implementation of operational strategies<\/li>\n<li>Support to effective and efficient functioning of the programme management unit\/ administrative unit<\/li>\n<li>Support to administrative and logistical services<\/li>\n<li>Support to office maintenance and assets management<\/li>\n<li>Support to knowledge building and knowledge sharing<\/li>\n<\/ul>\n<p>1. Ensures implementation of operational strategies, focusing on achievement of the following results:<\/p>\n<ul>\n<li>Full compliance of administrative activities with UN\/UNDP rules, regulations, policies and strategies.<\/li>\n<li>Provision of inputs to the CO, specifically project,\u00a0 administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).<\/li>\n<li>Provision of inputs to preparation of administrative team results-oriented work plans.<\/li>\n<\/ul>\n<p>2. Ensures effective and efficient functioning of the programme management unit\/ administrative unit), focusing on achievement of the following results:<\/p>\n<ul>\n<li>Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and\/or taking minutes.<\/li>\n<li>Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.:<\/li>\n<\/ul>\n<p>3. Ensures effective and efficient functioning of the programme management\u00a0 unit\/ administrative unit), focusing on achievement of the following results<\/p>\n<ul>\n<li>Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and\/or taking minutes.<\/li>\n<li>Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.<\/li>\n<li>Translation of simple correspondences, when needed<\/li>\n<\/ul>\n<p>4. Ensures effective administrative and logistical support, focusing on achievement of the following results:<\/p>\n<ul>\n<li>Organization of shipments, preparation of documents for UNDP\/LDP shipments (received\/sent), Preparation of all necessary documentation, implementation of follow-up actions<\/li>\n<li>Performance of a Buyer role in Atlas and preparation of POs for travel activities.<\/li>\n<li>Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs.<\/li>\n<li>Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for identity cards and other documents.<\/li>\n<li>Administrative support to conferences, workshops, retreats.<\/li>\n<li>Collection of information for DSA, travel agencies and other administrative surveys, support to organization of common services.<\/li>\n<li>Arrangement of vehicle transportation, regular vehicle maintenance and insurance.<\/li>\n<li>Checking and recording of vehicle daily log and gas consumption, update and maintenance of vehicle history report.<\/li>\n<li>Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.<\/li>\n<li>Maintenance of the filing system ensuring safekeeping of confidential materials.<\/li>\n<li>Extraction of data from various sources.<\/li>\n<li>Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.<\/li>\n<li>Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to head of unit.<\/li>\n<li>Assistance in the preparation of budget, provision of information for audit<\/li>\n<\/ul>\n<p>5.\u00a0 Provides support to office maintenance and assets management, focusing on achievement of the following results:? Maintenance of records on assets management, preparation of reports.<\/p>\n<ul>\n<li>Maintenance of files and records relevant to office maintenance<\/li>\n<li>Provision of support to maintenance of common premises and common services<\/li>\n<\/ul>\n<p>6.Support\u00a0 Knowledge building and Knowledge sharing in the CO, focusing on achievement of the following results:<\/p>\n<ul>\n<li>Participation in the training for the operations\/projects staff on administration<\/li>\n<li>Sound contributions to knowledge networks and communities of practice<\/li>\n<\/ul>\n<p>S\/he should demonstrate skills and experience in using standard office software such as Microsoft Office (specifically Word, Excel, and Access) and demonstrable speed-typing skills.<\/p>\n<p>Knowledge and\/or experience of UNDP work environment highly desirable. S\/he should also be fluent in both written and spoken English<\/p>\n<p>Deadline is\u00a0<strong style=\"font-weight: bold;\">17th August 2009<\/strong>.<\/p>\n<p><a title=\"Jobs at UNDP\" href=\"http:\/\/jobs.ng.undp.org\/opening\/detailjob.php?jid=6778\">Apply for this Job here<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>UNDP (United Nations Development programme) is currently recruiting for\u00a0Administrative Associate to be based in ondo and Bayelsa States of Nigeria Job Category: Office, Administrative Career Level: Mid Career (2+ years&#8230;..<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[4,262],"tags":[122,124],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - 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