{"id":184394,"date":"2023-08-07T13:00:18","date_gmt":"2023-08-07T12:00:18","guid":{"rendered":"https:\/\/joblistnigeria.com\/?p=184394"},"modified":"2023-08-05T11:49:47","modified_gmt":"2023-08-05T10:49:47","slug":"solidarites-international-ongoing-recruitment-apply-now","status":"publish","type":"post","link":"https:\/\/joblistnigeria.com\/solidarites-international-ongoing-recruitment-apply-now.html","title":{"rendered":"Solidarites International Ongoing Recruitment- Apply Now!"},"content":{"rendered":"<p>Solidarites International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs &#8211; water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency \/ post &#8211; emergency programs in WASH\/FSL sector in North-West Nigeria where limited actors are currently present. We are recruiting to fill the position below:<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Job Title:\u00a0Admin Manager<\/strong><br \/>\n<strong>Location:<\/strong>\u00a0Zamfara, Nigeria.<br \/>\n<strong>Contract Start date:<\/strong> Projected contract duration is 4 Months with a possibility of extension.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Goal\/Purpose<\/strong><\/p>\n<ul>\n<li>The Administrative Manager supports the administrative coordinator in processing accounting and financial transactions, as well as in all tasks and procedures associated with HR.<\/li>\n<li>He\/she assists the administrative coordinator to define and implement national HR policies at mission level.<\/li>\n<li>He\/she is responsible for implementing and monitoring, in close collaboration with the administrative coordinator, administrative, financial and HR procedures on the different bases.<\/li>\n<li>The Administrative Manager manages the administrative teams with the support and under the supervision of the administrative coordinator.<\/li>\n<li>He\/she manages the cash processes (cash transfer, donor payment\u2026) at mission level under the supervision of the administrative coordinator.<\/li>\n<li>He\/she takes on the functions of the administrative coordinator in case of absence.<\/li>\n<\/ul>\n<p><strong>List of Main Activities<\/strong><br \/>\n<strong>Financial and budgetary management:<\/strong><\/p>\n<ul>\n<li>Elaborate and import budget parameters in SAGA after validation of the desk financial officer<\/li>\n<li>Check the monthly projects budget follow ups according to Solidarities format<\/li>\n<li>Prepare the monthly global budget follow up document<\/li>\n<li>Prepare the financial reporting requested by authorities (government, ministries\u2026) to be validated by the administrative coordinator and\/or the HoM before submission<\/li>\n<li>Supervise the monthly closing, review and integration of the accounting for his\/her mission<\/li>\n<li>Supervise the verification of the accounting files before they are sent to HQ<\/li>\n<li>Prepare for and support audits or possible inspections<\/li>\n<\/ul>\n<p><strong>Accounting management:<\/strong><\/p>\n<ul>\n<li>Monitor enforcement of cash payment rules and accurately record transactions in Saga<\/li>\n<li>Send the monthly accountancy package to HQ after validation from the administrative coordinator and manage directly the monthly integration at HQ level with the desk financial officer and his\/her assistant<\/li>\n<li>Send all supporting documents relating to account closure to HQ as requested by the accounting manager and desk financial officer (If no accountant is present)<\/li>\n<li>Centralize the base\u2019s accountancy within the Saga software<\/li>\n<li>Supervise the verification of the base\u2019s accountancy (descriptions, accounting codes, budget headings, reconciliation, monthly exchange rate)<\/li>\n<li>Supervise the physical verification of invoices and cash inventories in each Balzac<\/li>\n<li>Management of the mission bank Balzacs<\/li>\n<li>Send Saga after integration to the different bases<\/li>\n<li>Supervise vouchers and other back up documents to be sent to HQ on a 6 month basis<\/li>\n<li>Lead the semi-annual and annual accounting closure with his\/her administrative team and under the supervision of the administrative coordinator and\/or the desk financial officer (accrual expenses, balance of holidays, debt situation, asset purchases, donations in kind, etc.)<\/li>\n<\/ul>\n<p><strong>Cash Management:<\/strong><\/p>\n<ul>\n<li>Centralize the monthly cash forecast of each base and prepare the document under the supervision of the administrative coordinator<\/li>\n<li>Process and monitor the cash transfer from HQ in Paris<\/li>\n<li>Manage the cash-flow at mission level and ensure that banks and cash boxes are well supplied for each base<\/li>\n<li>Monitor the security of funds and propose improvement of the internal cash transfer process at mission level to the administrative coordinator<\/li>\n<li>Monitor donor installment at field level (if any)<\/li>\n<\/ul>\n<p><strong>Administrative follow up:<\/strong><\/p>\n<ul>\n<li>Monitor the implementation of administrative, financial and HR rules and procedures<\/li>\n<li>Ensure that the administrative calendar is respected by the administrative team<\/li>\n<li>Follow up on the lease agreement<\/li>\n<li>Ensure completion of paper and digital filing, as well as securing administrative documents on all bases<\/li>\n<li>Supervise the back up of all files at coordination level on a regular basis and ensure the filling of these documents<\/li>\n<\/ul>\n<p><strong>Legal follow-up:<\/strong><\/p>\n<ul>\n<li>Track changes in national laws and policies<\/li>\n<li>Prepare and control tax payments, (income tax, VAT\u2026)<\/li>\n<\/ul>\n<p><strong>Implementation of the national HR policy:<\/strong><\/p>\n<ul>\n<li>Take part in the development of the national HR policy<\/li>\n<li>Participate in defining and monitoring the implementation of HR policy and social welfare on the mission<\/li>\n<li>Evaluate risks linked to changes in social policy<\/li>\n<li>Propose improvements to employee working conditions<\/li>\n<li>Ensure appropriateness and coherence between mission job descriptions and SI standard job descriptions<\/li>\n<li>Ensure the SI job matrix is applied on the mission and the recruitment process respected<\/li>\n<li>If necessary, participate in rewriting the salary matrix (benchmark&#8230;)<\/li>\n<li>Continually ensure coherence between SI HR policy and national laws<\/li>\n<\/ul>\n<p><strong>HR management for national staff:<\/strong><\/p>\n<ul>\n<li>Ensure that declarations and payment of taxes and charges are made to relevant organizations<\/li>\n<li>Keep informed of all bills and changes associated with employment law, employment in general, and staff training.<\/li>\n<li>Improve staff working conditions in close collaboration with the administrative coordinator<\/li>\n<li>Collect the necessary information for monitoring changes in the cost of living.<\/li>\n<li>Check the monthly salaries<\/li>\n<li>Verify the base\u2019s salary databases and payroll processing (Balzac XX)<\/li>\n<li>Check the update at base level of the HR linked information through Hom\u00e8re software<\/li>\n<li>Supervise the update of all HR-related documents at mission level and filing at coordination level<\/li>\n<li>Monitor adhesion to national HR policy at mission level<\/li>\n<li>Update staff records and follow up HR deadlines<\/li>\n<li>Consolidate and update the mission organization chart<\/li>\n<li>Supervise annual performance review deadlines, contract dates\u2026<\/li>\n<li>Participate in creating an annual mission training plan, supervise its implementation and measure its impact<\/li>\n<li>Participate in the mission HR policy<\/li>\n<li>Check that job description fit the standard job matrix and ensure that the recruitment process is respected<\/li>\n<\/ul>\n<p><strong>Team management:<\/strong><\/p>\n<ul>\n<li>Supervise and train base administrators<\/li>\n<li>Conduct regular field visits to the different bases<\/li>\n<li>Supervise the admin staff at coordination level<\/li>\n<li>Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness, etc.)<\/li>\n<li>Participate in implementing staff promotions<\/li>\n<li>Participate in the implementation of career planning and the management of staff mobility<\/li>\n<li>Make a list of schools and training programs in the country<\/li>\n<li>Improve recruitment procedures<\/li>\n<li>Participate in recruiting in-pat executives<\/li>\n<li>Ensure relations with employee representatives, in particular by taking part in their meetings<\/li>\n<\/ul>\n<p><strong>Reporting\/Communication:<\/strong><\/p>\n<ul>\n<li>Help the administrative coordinator with creating operations proposals and drawing up financial reports<\/li>\n<li>Establish and maintain relationships with the administrative authorities at national level<\/li>\n<li>Maintain relationships with other NGO &amp; INGO, authorities and other partners on request<\/li>\n<li>On request, participate in meetings (donor, authorities, NGO forum\u2026) and workshops relating to<\/li>\n<li>his\/her field of activity and write up minutes to the administrative coordinator<\/li>\n<\/ul>\n<p><strong>Profile<\/strong><\/p>\n<ul>\n<li>Bachelor&#8217;s Degree in Accounting, Business Administration, Finance or related fields<\/li>\n<li>Good knowledge and use of SAGA, HOMERE, and other HRIS\/Finance software<\/li>\n<li>Confidential, result oriented and ability to manage conflict<\/li>\n<li>Excellent interpersonal &amp; communication skills<\/li>\n<li>3 Years experience in Finance &amp; HR related role or in a similar position with an international NGO<\/li>\n<li>Good knowledge of Project Management<\/li>\n<li>Previous experience with SI would be preferable<\/li>\n<li>Training and capacity building skills<\/li>\n<li>Coordination and diplomatic skills<\/li>\n<li>Familiar with various office package<\/li>\n<\/ul>\n<p><strong>What we Offer<\/strong><br \/>\nSalary + Transport, Leave &amp; housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance &#8211; covering death and permanent disability) etc.<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><strong>To Apply<\/strong><\/p>\n<p>Interested and qualified candidates should:<br \/>\n<strong><a href=\"https:\/\/docs.google.com\/forms\/d\/e\/1FAIpQLSeS4J_4T1iMcNOI5uZOKXJkfcZ8fWVMIicGRPyikH7QJ9QGGQ\/viewform?usp=sf_link\" target=\"_blank\" rel=\"noopener\">Click here!<\/a><\/strong><\/p>\n<p><strong>Application Deadline: <\/strong>14th August, 2023.<\/p>\n<p><strong>Important Information and Note<\/strong><\/p>\n<ul>\n<li>Select Admin Manager, fill the form, and attach your CV and motivation letter.<\/li>\n<li>The CV attached must be named with your first name and surname.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Solidarites International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three&#8230;..<\/p>\n","protected":false},"author":10165,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[4,2846],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Solidarites International Ongoing Recruitment- Apply Now! - Jobs in Nigeria<\/title>\n<meta name=\"description\" content=\"Solidarites International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. 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