{"id":27948,"date":"2016-06-09T12:41:43","date_gmt":"2016-06-09T11:41:43","guid":{"rendered":"https:\/\/joblistnigeria.com\/?p=27948"},"modified":"2016-06-09T12:41:43","modified_gmt":"2016-06-09T11:41:43","slug":"operations-officer-position-humanitarian-at-mercy-corps","status":"publish","type":"post","link":"https:\/\/joblistnigeria.com\/operations-officer-position-humanitarian-at-mercy-corps.html","title":{"rendered":"Operations Officer Position (Humanitarian) at Mercy Corps"},"content":{"rendered":"<p>Mercy Corps, An International Humanitarian Organization is looking for a suitable candidate to fill a very strategic position within ENGINE team in Abuja. We are looking for motivated individuals, who are enthusiastic about the work we do and are looking to work within a dynamic team in the capacity below:<\/p>\n<p>&nbsp;<\/p>\n<p><b>Job Title: Operations Officer (Humanitarian)<br \/>\nLocation:<\/b> Biu (Borno) or Yola (Adamawa)<br \/>\n<b>Program\/Department Summary<\/b><\/p>\n<ul>\n<li>Mercy Corps has been present in Nigeria since December 2012, focusing its interventions on adolescent girls\u2019 empowerment, economic development and conflict mitigation. In mid-2014 Mercy Corps has decided to address the rising humanitarian needs among displaced households and vulnerable host communities by in the north east Nigeria and started its humanitarian program.<\/li>\n<li>With funding from humanitarian donors including OFDA, FFP, EU and ECHO the humanitarian program has been focusing on food assistance, non-food items distribution, protection, livelihoods support, WASH and capacity building of humanitarian response actors.<\/li>\n<li>All Mercy Corps interventions in Nigeria are implemented in a conflict and gender sensitive manner.<\/li>\n<\/ul>\n<p><b>General Position Summary<\/b><\/p>\n<ul>\n<li>The Operations Officer provides day-to-day support to the program operations in the north &#8211; east, under the direct supervision of the Head of Office based in As part of his\/her responsibilities the Operations Officer will undertake tasks under procurement, administration and logistics, working in close collaboration with the finance and program teams based out of Yola or Biu.<\/li>\n<li>S\/he will promptly and effectively provide all required support to programs so to deliver the assistance to beneficiaries in a timely, compliant and transparent manner.<\/li>\n<\/ul>\n<p><b>Essential Job Functions<\/b><br \/>\nProcurement:<\/p>\n<ul>\n<li>Coordinates daily Mercy Corps (MC) procurement activities, with respect to internal procedures.<\/li>\n<li>Possesses a full understanding of MC procurement policies and formats. Provide training to new staff on these policies and provided refresher training as gap in staff knowledge are identified;<\/li>\n<li>Assists staff as needed on creating clear and understandable purchase requests (PR) and other documentation;<\/li>\n<li>Collects quotations and bids from the market for PR-s with support from Senior Procurement &amp; Logistics Officer in Abuja &#8211; as per Mercy Corps standards and formats;<\/li>\n<li>Maintains PR Master Lists and shares with staff on weekly bases.<\/li>\n<li>Interact with vendors during collection of quotations &#8211; explain Mercy Corps formats and ensure that vendors will use the provided forms.<\/li>\n<li>Ensures fair competition and strictly adhere to Mercy Corps procurement rules regarding vendor relations as described by Mercy Corps<\/li>\n<li>Interacts with contractors, in coordination with the Senior Procurement &amp; Logistics Officer, Operations Manager and Program Coordinator<\/li>\n<li>Ensures that the required documentation of supplies and transactions are completed to Mercy Corps standards. Maintains and updates the procurement files<\/li>\n<li>Raise payment request for vendor\u2019s payments and monitor the status of each payment.<\/li>\n<\/ul>\n<p>During procurement the Operations Officer will:<\/p>\n<ul>\n<li>Always accord prompt and courteous reception and fair and equal treatment to all vendors\/suppliers and their representatives.<\/li>\n<li>Provide equal opportunity for vendors\/suppliers to make price and specification quotations.<\/li>\n<li>Guarantee the confidentiality of all specifications and price quotations made by vendors\/suppliers.<\/li>\n<li>Decline to take advantage of vendors\/suppliers\u2019 errors, and show consideration for vendors\/suppliers\u2019 difficulties by co-operating with them whenever possible.<\/li>\n<li>Avoid subjecting vendors\/suppliers to needless expense or inconvenience when requesting quotations or returning goods.<\/li>\n<li>Explain as clearly and fully as possible to vendors\/suppliers the reason(s) for the rejection of their bids\/proposals.<\/li>\n<li>Remain scrupulously free of obligations to any vendor\/supplier.<\/li>\n<li>Remain informed about sources of supply, methods, services and materials and encourage vendors\/suppliers to test and develop improved or expanded products and services.<\/li>\n<li>Inform vendors\/suppliers about current and anticipated requirements.<\/li>\n<\/ul>\n<p>Logistics, Assets:<\/p>\n<ul>\n<li>Assists the Asset Controller with asset management. Identify assets during the course of procurement and notify the Asset Controller on receipts of assets; maintain assets registry.<\/li>\n<li>Participates in regular assets inventory and checks.<\/li>\n<li>Ensures that all the assets are maintained and in good condition. Check assets stickers regularly.<\/li>\n<li>Oversees the vehicles movement plans;<\/li>\n<li>Ensures that Mercy Corps vehicles are maintained and fully operational all the time<\/li>\n<li>Maintains vehicles documentation, including log sheets, repairs logs and schedules<\/li>\n<li>Monitors vehicles and generator fuel consumption<\/li>\n<li>Oversees the generator and inverter operation, monitoring the servicing schedule<\/li>\n<\/ul>\n<p>Administration &amp; Other:<\/p>\n<ul>\n<li>Liaises with country office on renewal of office rental agreements.<\/li>\n<li>Establishes and maintain appropriate filing systems for office correspondence. Receive and dispatch mail.<\/li>\n<li>Ensures that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.<\/li>\n<li>Ensures that office has sufficient office supplies.<\/li>\n<li>Co-ordinates any other necessary administrative and office management details.<\/li>\n<li>Makes all necessary travel and logging arrangements for Gombe visitors<\/li>\n<li>Oversee the management of office consumable (office materials like: stationary, cleaning &amp; hygiene,): that will include: collecting the requests on monthly bases, maintaining the stock, monitoring the use.<\/li>\n<li>Facility management ( cleaning, equipment repairs, utilities, water supply,green office considerations, facility keys management ect)<\/li>\n<li>Administrating communication, ensuring internet, printers are working, staff has enough phone credit.<\/li>\n<li>Collect HR related documentation and liaise with the country office on HR tasks<\/li>\n<\/ul>\n<p>Operations Management &#8211; Security:<\/p>\n<ul>\n<li>To act as the office Security Focal Point.<\/li>\n<li>Conduct security risk assessments of core operational features and record and report findings;<\/li>\n<li>To ensure that compound guards remain an effective and credible deterrent;<\/li>\n<li>To ensure through comprehensive briefings, that all staff and visitors to are fully appraised of the risks, the prevailing security situation and any security procedures.<\/li>\n<li>To manage and maintain all security communications equipment;<\/li>\n<li>Carries out other duties as assigned.<\/li>\n<li>The Operations Officer will conduct himself\/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.<\/li>\n<\/ul>\n<p>Supervision Responsibility:<\/p>\n<ul>\n<li>Drivers, cleaners and security company.<\/li>\n<\/ul>\n<p><b>Accountability<\/b><\/p>\n<ul>\n<li>Accountable for following Mercy Corps Field Procurement Manual, the Mercy Corps Code of conduct regarding procurement activities and MC Conflict of Interest policy.<\/li>\n<\/ul>\n<p>Reports Directly to: Head of Office<br \/>\nWorks Directly with: Program and finance staff in north &#8211; east and operations staff in Abuja<\/p>\n<p>Knowlwdge and Experience:<\/p>\n<ul>\n<li>A relevant first Degree in Business or Arts is desired.<\/li>\n<li>Minimum 3 years\u2019 experience in operations (logistics, procurement), preferably within an NGO; international business or related field. Strong organizational skills; ability to interact effectively with international and national personnel.<\/li>\n<li>Excellent oral and written English skills;<\/li>\n<li>Knowledge of Gombe local languages is required;<\/li>\n<li>Strong computer skills on MS Office programs, especially in MS Excel.<\/li>\n<li>A demonstrated ability to multi-task and process information into action as to not delay program activities. A clear understanding of procurement ethics and donor compliance is essential.<\/li>\n<\/ul>\n<p>Success Factors:<\/p>\n<ul>\n<li>Conscientious with an excellent sense of judgement ;<\/li>\n<li>Ability to work simultaneously on multiple tasks;<\/li>\n<li>Demonstrated attention to details;<\/li>\n<li>Ability to follow procedures, meet deadlines;<\/li>\n<li>Willingness and ability to work effectively with a wide variety of people;<\/li>\n<li>Excellent interpersonal skills, ability to work comfortably with ethnically diversified team members ;<\/li>\n<li>Ability to work as part of a team and coordinate with project personnel;<\/li>\n<li>Excellent spoken and written English, strong computer skills are a must ;<\/li>\n<li>Proved organizational skills.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>How to Apply<\/b><br \/>\nInterested and qualified candidates should submit their CV&#8217;s and Cover Letter in one document, addressing the position requirements to: <b>recruitment.nigeria@ng.mercycorps.org<\/b><\/p>\n<p><b>Note<\/b><\/p>\n<ul>\n<li>Application must include the position title in the subject line and not more than 4 pages.<\/li>\n<li>Only short-listed candidates will be contacted.<\/li>\n<li>We are an equal opportunity organization and we strongly encourage women to apply for this position<\/li>\n<\/ul>\n<p><b>Application Deadline\u00a0 <\/b>22nd June, 2016.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Mercy Corps, An International Humanitarian Organization is looking for a suitable candidate to fill a very strategic position within ENGINE team in Abuja. We are looking for motivated individuals, who&#8230;..<\/p>\n","protected":false},"author":10155,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[39],"tags":[2641],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Operations Officer Position (Humanitarian) at Mercy Corps - Jobs in Nigeria<\/title>\n<meta name=\"description\" content=\"Mercy Corps, An International Humanitarian Organization is looking for a suitable candidate to fill a very strategic position within ENGINE team in Abuja.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/joblistnigeria.com\/operations-officer-position-humanitarian-at-mercy-corps.html\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Chizitere\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/joblistnigeria.com\/operations-officer-position-humanitarian-at-mercy-corps.html\",\"url\":\"https:\/\/joblistnigeria.com\/operations-officer-position-humanitarian-at-mercy-corps.html\",\"name\":\"Operations Officer Position (Humanitarian) at Mercy Corps - 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