{"id":66606,"date":"2018-11-02T14:08:44","date_gmt":"2018-11-02T13:08:44","guid":{"rendered":"https:\/\/joblistnigeria.com\/?p=66606"},"modified":"2018-11-02T14:08:44","modified_gmt":"2018-11-02T13:08:44","slug":"aeti-power-systems-controls-limited-new-job-vacancy-2","status":"publish","type":"post","link":"https:\/\/joblistnigeria.com\/aeti-power-systems-controls-limited-new-job-vacancy-2.html","title":{"rendered":"AETI Power Systems and Controls Limited New Job Vacancy"},"content":{"rendered":"<p>AETI Power Systems and Controls Limited is a foremost engineering consulting company in Nigeria rendering the following services in the power sector: Hands-on Technical Training, Power Projects and Consulting Services, Technical Recruitment and Outsourcing Services, Procurement and Supply of Power Equipment and Facilities Management Services to the Power Sector.<\/p>\n<p>We hereby seek applications from suitable candidates to fill the position below:<\/p>\n<p><strong>Job Title:\u00a0Executive Assistant<\/strong><br \/>\n<strong>Auto req ID:<\/strong> 123872BR<br \/>\n<strong>Location:\u00a0<\/strong>Lagos<br \/>\n<strong>Region:<\/strong> EMA<br \/>\n<strong>Function:<\/strong> Infrastructure \u2013 Operations &amp; Administration<br \/>\n<strong>Service Line:<\/strong> Operations &amp; Administration<br \/>\n<strong>Engagement Type:<\/strong> Graduate Hire<br \/>\n<strong><br \/>\nRoles and Responsibilities<\/strong><\/p>\n<ul>\n<li>Administration and coordination of training programmes when necessary<\/li>\n<li>Planning, scheduling and coordination of informal events such as cards \/ gifts for birthdays and other celebrations<\/li>\n<li>Overseeing allocation of staff lockers and general pool management<\/li>\n<li>Maintenance of an accurate filing system and document control<\/li>\n<li>Maintenance of data privacy and confidentiality of necessary administrative affairs<\/li>\n<li>Managing special projects \/ activities \/ tasks<\/li>\n<li>Advanced, diversified administrative duties e.g. preparing weekly &amp; monthly reports, preparation \/ distribution of minutes of meeting, composing correspondence\/memos\/documentation, updating manuals, maintaining logs<\/li>\n<li>Generation\/gathering of data\/information from various sources (e.g. reports, logs, files, etc.).<\/li>\n<li>Reviews invoices and other data for inaccuracies and inconsistencies<\/li>\n<li>Scheduling and making arrangements for meetings, appointments, conferences, and assembling necessary requirements and resources.\u00a0 Managing Outlook calendars as well<\/li>\n<li>Provision of support to management in attending to requests or enquiries<\/li>\n<li>Managing time reporting, expense reporting, procurement, reconciliation and retirements<\/li>\n<li>Authoring or creating documents, spreadsheets and presentations<\/li>\n<li>Resolving both routine and complex administrative problems<\/li>\n<li>Taking initiative in programme\/project planning, development, and execution of agreed work plans within established time frames<\/li>\n<li>Training and providing effective coaching, feedback and motivation to entry-level staff in the division\/unit<\/li>\n<li>Coordinating with other staff\/team members regarding general business\/office activities to ensure proper understanding of agreed goals\/firm objectives<\/li>\n<li>Clear communication and active seeking of ideas\/suggestions for process improvement<\/li>\n<li>Liaison with vendors, third-party agents and regulatory authorities while ensuring adherence to Service Level Agreements and compliance with regulatory requirements<\/li>\n<li>Coordination and making arrangements for official travels\/trips, including bookings, obtaining of visas, itineraries and residence \/ work permits for expatriates (if required), etc.<\/li>\n<li>Provision of full range of secretarial duties, including screening\/receiving\/coordinating visitors, screening\/handling phone calls, typing documents, proofreading, copying, transcribing dictation, keeping confidential records, handling mails\/correspondences\/faxes<\/li>\n<li>Provision of facilities management support and coordination of all maintenance, servicing and repairs pertaining to office equipment<\/li>\n<li>Preparation, planning, organization and management of weekly schedules, and application of Standard Operating Procedures<\/li>\n<\/ul>\n<p><strong>Qualifications and Skills<\/strong><\/p>\n<ul>\n<li>A good first Degree or its equivalent in any discipline from a reputable institution<\/li>\n<li>Proven ability to multitask or deliver on multiple tasks within tight timelines<\/li>\n<li>Strong planning and organizing skills<\/li>\n<li>Ability to work independently (without supervision)<\/li>\n<li>Excellent computer skills and adequate knowledge of a variety of software programs<\/li>\n<li>Sound judgement, discretional ability and good decision-making skills<\/li>\n<li>Well-dressed, presentable and professional outlook<\/li>\n<li>Broad and comprehensive knowledge of administrative policies, procedures and processes<\/li>\n<li>Deep knowledge and good understanding of underlying operational issues<\/li>\n<li>Team-oriented individual with good relationship skills<\/li>\n<li>Working knowledge of the Microsoft Office suite, including but not limited to Word, Excel, PowerPoint, Outlook, etc.<\/li>\n<li>Possession of a Certificate in Secretarial Studies or a similar certification will be an advantage<\/li>\n<li>A minimum of three (3) years\u2019 relevant post-NYSC experience, preferably in a similar position in a multinational<\/li>\n<li>Demonstrable competencies in corporate services<\/li>\n<li>High ethical standards and proven integrity<\/li>\n<li>Excellent persuasive and negotiation skills<\/li>\n<li>Good research and documentation skills<\/li>\n<li>Strong analytical and problem-solving skills<\/li>\n<li>Extensive knowledge of modern office administrative practices and equipment usage<\/li>\n<li>Articulate, with excellent written and verbal communication skills<\/li>\n<\/ul>\n<p><strong>How to Apply<\/strong><br \/>\nInterested and qualified candidates should send their Applications and CV to:\u00a0<a href=\"mailto:aetipowerrecruitment@gmail.com\" target=\"_blank\" rel=\"noopener\"><strong>aetipowerrecruitment@gmail.com<\/strong><\/a>\u00a0use the position as the subject title.<\/p>\n<p><strong>Application Deadline\u00a0<\/strong>6th November, 2018.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>AETI Power Systems and Controls Limited is a foremost engineering consulting company in Nigeria rendering the following services in the power sector: Hands-on Technical Training, Power Projects and Consulting Services,&#8230;..<\/p>\n","protected":false},"author":10164,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[4],"tags":[],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>AETI Power Systems and Controls Limited New Job Vacancy - Jobs in Nigeria<\/title>\n<meta name=\"description\" content=\"AETI Power Systems and Controls Limited is a foremost engineering consulting company in Nigeria rendering the 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