Big Box Limited Recruiting for Personal Assistant to the Business Manager

Big Box Limited is recruiting due to the business expansion,
We are recruiting to fill the position below:

Job Title: Personal Assistant to the Business Manager.

Job Number: 17001050
Location: Lagos
Job Category: Administration

Schedule: Full-time
Relocation: No
Position Type: Management

Job Description

1. Support the daily work of the Business manager (BM). Ensure that all documents are treated with utmost confidentiality and are channelled to the appropriate authority.

I. Manage the BM’s calendar.

II. Screen phone calls (internal and external).

III. File, process and maintain Files.

IV. Manage BM’s driver(s)/logistics.

2. Prepare and organise meetings (Internal and External).

I. Set- up meetings, liaise with attendees; ensure meetings scheduled kick-off on time with all required attendees in attendant.

3. Arrange/process all travelling and accommodation request on behalf of the BM and visiting senior staff from the group.

4. Manage and arrange reimbursement of all expenses incurred by the BM.

5. Attend-to and monitor urgent enquiries and customer complaints (either verbally or via letters) ensuring that they are brought to the respective authority’s attention for a response with a status feedback given to the concerned party.

6. Ensure all facilities assigned to the office are in working condition and when repair is required, the necessary party is informed.

7. Deliver on ad-hoc task assigned by the BM in a timely manner, give updates when necessary and follow-up if required.

8. Continually develop and apply procedures to facilitate effective and efficient business systems within the BM’s Office.

9. Provide Ad hoc administrative duties and support when required to management staff and businesses.

10. Send-out minutes of the monthly Mancom meeting to its members and also gather inputs from the various businesses for the monthly BM’s report.

Key Roles & Responsibilities

1. Support the daily work of the BM. Ensure that all documents are treated with utmost confidentiality and are channelled to the appropriate authority.
I. Manage the BM’s calendar.
II. Screen phone calls (internal and external).
III. File, process and maintain Files.
IV. Manage BM’s driver(s)/logistics.

2. Prepare and organise meetings (Internal and External).
I. Set- up meetings, liaise with attendees; ensure meetings scheduled kick-off on time with all required attendees in attendant.

3. Arrange/process all travelling and accommodation request on behalf of the BM and visiting senior staff from the group.

4. Manage and arrange reimbursement of all expenses incurred by the BM.

5. Attend-to and monitor urgent enquiries and customer complaints (either verbally or via letters) ensuring that they are brought to the respective authority’s attention for a response with a status feedback given to the concerned party.

6. Ensure all facilities assigned to the office are in working condition and when repair is required, the necessary party is informed.

7. Deliver on ad-hoc task assigned by the BM in a timely manner, give updates when necessary and follow-up if required.

8. Continually develop and apply procedures to facilitate effective and efficient business systems within the BM’s Office.

9. Provide Ad hoc administrative duties and support when required to management staff and businesses.

10. Send-out minutes of the monthly Mancom meeting to its members and also gather inputs from the various businesses for the monthly BM’s report.

Qualifications & Skills

• B.Sc University degree (2:2 Minimum).
• Someone who will understand the general thrust of issues that are dealt with by the BM.
• Someone who will understand the structure and function of different departments of the bank.
• Someone who is good at reasoning through issues and has sound common sense.
• Someone who has good skills in using Microsoft Office product suite (mainly Word, Excel, Powerpoint).
• Someone who is pro-active and doesn’t take input at face value.
• Someone who takes responsibility and can work independently.
• Someone who has good writing skills.
• Someone who can work on projects.
• Someone who likes doing a thorough job on all work.
• In compliance with the National Youth Service Corps (NYSC) Act of 2004, all applicants should ensure that they have completed the mandatory
• NYSC programme. A discharge certificate will be required as evidence of completion of the programme. Where an exemption has been granted, a certificate of exemption will also be required.

Method of Application

Interested persons for this position should forward a detailed CV to [email protected]

Note: Local Nigerian Nationals are preferred for the position.