Job Title: Grants and Contracts Officer
Summary
- Coordinates Pathfinder’s awards and sub-awards administration, including the review of subcontracts and sub-grant proposals, modifications and payment transactions.
- Coordinates internal approval procedures for awards and sub-awards.
- Assists in drafting, negotiating and reviewing contract and grant terms and conditions as well as assist in the development of standard templates for award and sub-award documents and procedures for monitoring financial compliance.
Key Job Outcomes
- New Grants and Contracts Review: Reviews new proposals and modifications for subcontracts and sub-grants.
- Payment Review and Processing: Reviews subcontract payment requests and invoices. Processes payments and advances and maintains records of subcontracts.
- Contract Modifications: Prepares contracts modifications and terms and conditions for sub-grants and subcontracts.
- Sub-Award Budget Reviews: Reviews and negotiates sub-award budgets for accuracy and reasonableness of cost.
- Compliance Review: Maintains Pathfinder compliance with administrative requirements of U.S. government and other donors including on-line databases and on-line reporting.
- Manuals and Systems for Awards and Sub-awards: Assists in the development of awards and sub-awards management manuals and systems for country offices in collaboration with headquarters and field program and finance staff.
- Training Sessions: Assists in the development and delivery of training for staff on policies and procedures, as well as support and direction on award and sub-award management and reporting.
- Monitoring Support Tools: Assists in the development of tools for monitoring of performance and progress of awards and sub-awards, such as pre-award assessment, review of internal controls and voucher reviews.
- Process Improvement: Works with other business units to identify innovative solutions to processes and procedures and to create solutions to challenges.
- Project Management and Participation: Leads, manages or participates in cross functional project teams.
Minimal Requirements
Required Education, Training and Experience:
- Bachelor’s degree in Business, Finance, Accounting, or related field, or a combination of education and experience that yields the required competencies
- 4 years’ experience in a nonprofit environment
- Prefer: Master’s degree in a related field
- Prefer: Experience working in a developing country
- Prefer: Experience working with non-governmental or multi-lateral donor organizations
Minimally Required Job-Specific Competencies:
- Grants and Contracts Processes: Foundational knowledge of the grant and contract process.
- US Government Rules and Regulations: Foundational knowledge of U.S. government rules and regulations specific to contract and grant administration.
- Budget and Financial Reports: Foundational knowledge of budgets and financial reporting.
- Contracts: Foundational knowledge of USAID and non-US contracts.
- Training and Presentations: Ability to develop, organize and present information to small groups.
- Systems, Processes and Tools: Ability to develop standards, guidelines and tools to support grant and contract management.
Minimally Required Organizational Competencies:
- Software Applications: Foundational knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators.
- Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Languages: Advanced writing and speaking skills using local language and English language.
- Influencing: Ability to influence others at all levels within the organization.
- Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
- Matrix Management: Ability to thrive in a matrixed organization.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
- Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner.
Other Information:
- Travel required (at least 10%)
- Uses cellular and desk phone; laptop or desktop computer
Application Closing Date
Not Specified.