United Nations High Commissioner for Refugees Current Recruitment [6 Positions]

Posted on :

30 Oct, 2018

Category :

United Nations Jobs in Nigeria

United Nations High Commissioner for Refugees (UNHCR) was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

We are recruiting to fill the position below:

Job Title: Administrative Associate
Position Number: 2018/VA/065
Location: Yola, Adamawa
Category: Administration
Grade: GS – 6
Duration of Contract: Two Months
Contract Type: Temporary Appointment

Context, Duties and Responsibilities

  • The Administrative Associate sits in the field office and has supervisory functions on the office driver(s).
  • The incumbent will function under direct supervision of the Head of Field Office, who is required to monitor the performance of the incumbent and provide regular guidance.
  • S/he will support the office in maintaining the day to day operations.

The incumbent will have the following responsibilities:

  • Perform personnel work including interpretation and processing of entitlement, issuance of contracts maintenance of various personnel records and files.
  • Assist in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates; assign General Service staff to meet work requirements.- Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals.
  • Brief international personnel on general administrative matters relating to visas, licences, security; provide advice and ensure administrative support as required.
  • Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action.
  • Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
  • Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records.
  • In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.
  • Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records.
  • Provide interpretation of administrative rules, regulations and procedures.
  • Perform other relevant duties as required.

Requirements
Essential Minimum Qualifications:

  • Completion of secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields.
  • Minimum 6 years of previous job experience relevant to the functions.
  • Computer skills (MS office and People soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

Desirable Qualifications & Competencies:

  • Knowledge of UNHCR administrative and financial rules and procedures.
  • Knowledge and working experience of MSRP HR, Finance and EPM Budget applications.
  • Completion of UNHCR learning programmes or specific training relevant to functions of the position.
  • Knowledge of another relevant UN or local languages.

Interested and qualified candidates should: Click here to apply

 

Job Title: Finance Associate
Position No: 2018/VA/066
Location: Maiduguri, Borno
Category: Finance
Grade: GS-6
Duration of Contract: 2 Months
Contract Type: Temporary Appointment

Context, Duties And Responsibilities

  • Under the supervision of the Admin/Finance Officer, the Finance Associate will assist with the processing of financial transactions and have frequent contacts with staff at various levels in the office and with bank officials to exchange information related to the functions of UNHCR bank account maintained by the bank.
  • The incumbent will ensure the following results are achieved; financial transactions and reconciliations are processed in line with relevant policies and procedures. A smooth operational work is ensured through timely payments, cash replenishment and monitoring of expenditure and budget balance.
  • He / she will also ensure financial reports are timely provided as per financial guidelines.

The incumbent will have the following responsibilities:

  • Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
  • Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
  • Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
  • Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
  • Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Prepare detailed cost estimates and participate in budget analysis and projections as required.
  • Perform other related duties as required.

Essential Minimum Qualifications

  • Completion of secondary education with post-secondary training/certificate in Accounting, Business Administration, Finance or related fields.
  • Minimum of 6 years of relevant work experience.
  • High level of IT affinity (MS Office applications, People Soft).
  • Fluency in English and working knowledge of another relevant UN language or local language.

Desirable Qualifications & Competencies:

  • Knowledge and work experience of MSRP Finance applications.
  • Good knowledge of UN/UNHCR Financial rules and procedures.
  • Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
  • Working knowledge of another relevant UN language.

Interested and qualified candidates should: Click here to apply

 

Job Title: Driver
Position Number: 2018/VA/067
Location: Maiduguri – Borno
Category: Administration
Grade: GS – 2
Duration of Contract: Two Months
Contract Type: Temporary Appointment
Slot: 2

Context, Duties and Responsibilities

  • The Driver position in the Office normally falls under direct supervision of the Administrative Officer/Assistant.
  • The incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the organisation.
  • He/she is required to follow strict instructions and security guidance provided by the supervisor.
  • While basic function of a Driver is to drive the official vehicles of UNHCR, he/she may be called upon to perform minor maintenance and repair of UNHCR vehicles.

The incumbent will have the following responsibilities:

  • Drive UNHCR vehicles for the transport of authorized passengers and delivery and collection of mail, documents, UNHCR pouch and other items.
  • Meet official personnel at the airport and facilitate immigration and customs formalities as required.
  • Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road worthy and maintained up to the established security standards.
  • Perform minor repairs and arrange for other repairs and ensure that the vehicle is kept clean.
  • Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
  • Log official trips, daily mileage, gas consumption, oil changes, greasing, etc.
  • Perform other related duties as required.

Requirements
Essential Minimum Qualifications:

  • Completion of Primary Education or equivalent technical or commercial school.
  • Minimum 2 years of previous job experience relevant to the function.
  • Driving licence, knowledge of driving rules and regulations and skills in minor vehicle repair.
  • Good knowledge of English and local language.

Desirable Qualifications & Competencies:

  • Mechanical skills.

Interested and qualified candidates should: Click here to apply

 

Job Title: Senior Programme Assistant
Position Number: 2018/VA/063
Location: Maiduguri – Borno State
Category: Programme
Grade: GS – 5
Duration of Contract: Two Months
Contract Type: Temporary Appointment

Context, Duties And Responsibilities

  • The Senior Programme Assistant under the supervision of the Programme Officer will be managing the engagement of prospective partners for 2019.
  • This process is quite detailed and entails; calls for expression of interest, technical evaluation of prospective partners, orientation on UNHCR partnership agreements with selected partners, detail budget discussions with partners, proposal submission with all compulsory annexes by partners, uploading partner budgets in the system. Discussions with Units on planning and budgeting for 2019 direct implementation.

The incumbent will have the following responsibilities;

  • Collects, registers and maintains information on project activities.
  • Prepare status and progress reports, prepare tables and draft routine correspondence.
  • Prepare background material for use in discussions and briefing sessions.
  • Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
  • Review the implementation and performance of IPs agreements through appropriate physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures. This may include field visits for specific monitoring and evaluation issues.
  • Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
  • Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
  • Perform other duties as required.

Essential Minimum Qualifications

  • Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
  • Minimum 4 years of previous job experience relevant to the function.
  • Computer skills (in MS office).
  • Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

Desirable Qualifications & Competencies:

  • Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
  • Good knowledge of UNHCR financial rules, procedures and processes.
  • Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
  • Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities.

Interested and qualified candidates should: Click here to apply

Application Deadline 1st November, 2018.

 

Job Title: Supply Associate
Position Number: 10029702
Location: Abuja
Category: Supply Chain
Grade: GS – 6
Duration of Contract: One Year
Contract Type: Fixed Term Appointment

Context, Duties and Responsibilities

  • The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing, transport shipping, customs clearance and warehousing management in the Country Office purview.
  • The incumbent is supervised by the Supply Officer who defines general work objectives and provides necessary advice and guidance. The incumbent may supervise some staff in the office.
  • The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation.
  • The duty of the incumbent is to support and monitor the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.

The incumbent will have the following responsibilities:

  • Prepare plans for delivery of relief items according to operational needs.
  • Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services.
  • Ensure timely customs clearance of consignments.
  • Manage storage of goods according to “best practices” and UNHCR rules and regulations; maintain an efficient system for the release, distribution and redeployment of goods.
  • Coordinate transportation and distribution of relief items.
  • Coordinate activities of implementing partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
  • Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
  • Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
  • Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
  • Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
  • Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions.
  • Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
  • Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
  • Disseminate and promote UNHCR’s global policies, standards and guidance on supply chain management.
  • Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.

Essential Minimum Qualifications

  • Completion of the Secondary School Education with post-secondary training/certificate in Trade, Business Administration, Economics, Marketing or a related field;
  • Minimum 6 years of previous relevant professional job experience;
  • Fluency in English and working knowledge of another relevant UN language and/or local language (as applicable in the duty station).

Desirable Qualifications & Competencies:

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP);
  • Other UN procurement and logistics training – such as IAPSO and UNPD;
  • Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications.

Interested and qualified candidates should: Click here to apply

 

Job Title: Senior Supply Assistant
Position Number: 10026310
Location: Abuja
Grade: GS – 5
Duration of Contract: 1 Year
Contract Type: Fixed Term Appointment

Context, Duties and Responsibilities

  • The Senior Supply Assistant provides support supply to all local activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing in the operation.
  • The incumbent is supervised by the Supply Officer who provides regular guidance.
  • S/he works independently on routine tasks while follows instructions of the supervisor or more complex issues.
  • The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation.
  • The duty of the incumbent is to support the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.

The Incumbent will have the following Responsibilities

  • Apply UNHCR’s procurement strategy when planning for purchase of important commodities and services.
  • Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent.
  • Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain.
  • Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.
  • Examine Purchase Requests to ensure conformity and liaise with requesters.
  • Prepare quotation requests and tenders, produce bid-tabulations from tenders, prepare submission to the contract committee as appropriate and prepare Purchase orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. Follow up with Finances for prompt payment of vendors.
  • Assist in managing Property, Plant and Equipment (PPE) as well as Serially Tracked Items (STI) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal forms (including submissions to LAMB/AMB), and assistance with disposal of PPE and ST
  • Produce standard asset management reports and other asset information, periodically and when requested.
  • Maintain accurate data and filing in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.

Essential Minimum Qualifications

  • Completion of the Secondary School education with post-secondary training/certificate in Business Administration, Logistics, Warehousing or a related field.
  • Minimum 5 years of previous relevant job experience.
  • Fluency in English and working knowledge of another relevant UN language and/or local language.

Desirable Qualifications & Competencies

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP).
  • Computer skills (MS Office and/or PeopleSoft/MSRP).
  • Experience in procurement
  • Experience in customs formalities.
  • Experience in logistics, transport or warehousing.

Interested and qualified candidates should: Click here to apply

Application Deadline 8th November, 2018.