Established in 2015, Premium Swiss Hotels & Resorts boasts a specialized team in the hospitality industry, with experience spanning across 25 years. Our head office is located in Zurich – Switzerland, and our regional offices are; Cairo, Egypt – Middle East & North Africa, Lagos, Nigeria – West Africa & Nairobi, Kenya – East Africa. We are recruiting to fill the position below:
Job Title: Secretary
Location: Amuwo Odofin, Lagos
Employment Type: Contract
- A secretary plays a crucial role in providing administrative and clerical support to ensure the smooth functioning of an organization or executive’s office.
- They are responsible for managing and organizing various administrative tasks, coordinating communication, maintaining records, and assisting with day-to-day operations.
- Administrative Support: Perform general clerical tasks such as answering phone calls, managing emails and correspondence, scheduling appointments, and maintaining calendars. Prepare documents, reports, and presentations as required.
- Record Management: Create and maintain filing systems, both physical and digital, to ensure easy retrieval and organization of documents. Handle confidential information and ensure its security.
- Meeting and Event Coordination: Schedule and arrange meetings, conferences, and appointments. Prepare meeting agendas, take minutes, and distribute relevant documents. Coordinate travel arrangements and accommodations for staff or executives as needed.
- Communication Management: Serve as a point of contact between the executive and internal/external stakeholders. Screen and direct phone calls, inquiries, and requests. Draft, proofread, and edit correspondence and other written materials.
- Database and Information Management: Maintain and update databases, mailing lists, and contact directories. Compile, analyze, and present data and information as required. Conduct research and gather relevant information as requested.
- Office Operations: Order and maintain office supplies and equipment. Coordinate with IT support for troubleshooting computer or technical issues. Organize and maintain office areas and ensure a clean and conducive work environment.
- Computer Literacy: Utilize computer software and applications to perform tasks efficiently. Proficiently use office productivity tools such as word processing, spreadsheets, presentation software, and database management systems.
- Team Support: Assist in coordinating and supporting the work of other team members. Collaborate with colleagues to ensure efficient workflow and contribute to a positive and productive office culture.
Education and Experience
- High School Diploma or equivalent is typically required. Additional certification or vocational training in office administration is a plus.
- 2+ years relevant work experience.
- Previous experience in a secretarial or administrative role is highly desirable.
Skills and Qualifications:
- Proven experience as a secretary, administrative assistant, or similar role.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong interpersonal skills and the ability to work well with individuals at all levels.
- Problem-solving and decision-making abilities.
- Flexibility and adaptability to changing priorities and deadlines.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, including professional phone etiquette.
- Computer literacy, including proficiency in using office software such as word processing, spreadsheets, presentation tools, and databases.
- Attention to detail and a high level of accuracy in work.
N50,000 – N70,000 Monthly.
Interested and qualified candidates should send their Resume to: firstname.lastname@example.org using “Secretary” as the subject of the mail.
Application Deadline: 25th June, 2023.