Vacancy Listings At RusselSmith Group (Graduate & Exp) [6 Positions] - Jobs in Nigeria

Vacancy Listings At RusselSmith Group (Graduate & Exp) [6 Positions]

Posted on :

3 Feb, 2017

Category :

Vacancies in Nigeria

RusselSmith is an ISO 9001:2008 certified asset integrity management services company incorporated to serve the needs of the global oil and gas exploration and production industry, using rope access technology as our principal medium of access.

A career at RusselSmith offers you growth and a chance to make a difference. Throughout our history, we have continued to help our employees realize their dreams, whilst creating opportunities for them to fulfill their personal and professional potential.

We are recruiting to fill the following graduate and experienced positions below:

Job Title: Buyer
Job Reference Code: PAS-17-0001
Location: Nigeria
Job Type: Full-Time

Essential Duties and Responsibilities

  • Organizes, coordinates and monitors the assigned project procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire project procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
  • Develops and implements the procurement execution strategy and procedures in accordance with the company guidelines.
  • Planning and development of project scheduling with reference to issue dates of requisitions and purchase order placement.
  • Monitor the issue of material requisitions within required dates. Review requisitions for completeness and expediting all missing data and/or documents and establish early required delivery dates for equipment and materials in accordance with procedure and schedule
  • Analyzes and evaluates purchase requisition forms, as assigned, to ensure purchases meet requirements.
  • Communicates with requesting unit or department personnel in person, by telephone or in writing when discrepancies appear on unit/department’s purchase requisitions and modifies forms accordingly to ensure adherence with company’s procurement processes
  • Communicates with vendors to interpret, clarify, inform and resolve procurement issues.
  • Provides assistance to office personnel on appropriate purchasing procedures.
  • Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.
  • Assist and ensure the update of vendor database files in the company approved system in order to establish authorized vendor status.
  • Initiates and processes requests for quotations for department’s purchases, researching, evaluating, and making appropriate selection of product or service classification from the company master vendor list.
  • Coordinating purchasing activities includes researching, identifying, and evaluating vendors for pricing and quality, documenting all purchasing decisions, and completing purchase orders.
  • Preparation and issues inquiries for commodities, equipment, services and fabrication to suppliers in order to obtain competitive bids.
  • Monitors all project procurement activities and takes appropriate action(s) to assure that the inquiry cycle, approvals, and commitments are on schedule.
  • Ensure authorized signatory approvals are followed, and purchase order/change orders are prepared and issued with applicable attachments.
  • Informs the departmental manager or H.O.D of complex procurement issues, critical areas or where vendor claims may have been requested and recommend corrective actions.
  • Review and issue purchasing reports such as inquiry status summary, purchase order list and other reports as required.
  • Identify vendors for vendor alignment and participate in vendor alignment meetings where necessary.
  • Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
  • Assists the QAQC Unit, evaluates existing vendors as well as develops new vendors and prepare the master vendor list where necessary.
  • Maintains the highest ethical and professional standards and ensures that all departmental guidelines are followed.
  • Coordinates, as needed, with the logistics personnel to assure the timely and cost effective transport of all equipment and materials to the required site.
  • Process claims, back-charges and liquidated damages as foreseen in the purchase orders when required
  • Ensure that distribution of procurement documentation is promptly accomplished as required by procurement flow chart and seek approvals, authorizations and signatures.
  • Maintain and file necessary vendor correspondence and purchasing documentation for information and auditing purposes in accordance with departmental file management system.
  • Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
  • Perform other duties as assigned.

Educational Qualifications

  • A good university first Degree is required.
  • At least 2-5 years of related experience in a purchasing position
  • Purchasing-related certifications i.e. Certified Purchasing Manager (CPM) will be an added advantage
  • Experience in supply chain development of procurement strategies is desirable thorough knowledge of commercial and legal terms and conditions

Experience Required:

  • 2-5years

Skills/Qualifications Required

  • Ability to manage contractual/commercial issues.
  • Good coordinating and multitasking skills
  • Good interpersonal and team spirit skills
  • Good bargaining, pricing and negotiation skills.
  • Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
  • Effective time management skills
  • Problem solving, data literacy and analytical skills
  • Good vendor management skills
  • Proficiency in Microsoft office tools
  • Knowledge of general principles and practices of bargaining and purchasing.
  • General knowledge of procurement supply chain.
  • Good communication skills and the ability to work well with people are essential.
  • Quality control – the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Safety and security – the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
  • Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services.

Physical Demands:

  • Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential.
  • No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
  • Good manual dexterity for the use of common office equipment.

Work Environment:

  • The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

Application Closing Date: Not Specified.

How To Apply

Interested and qualified candidates should:
Click here to apply online

 

Job Title: Graphic Officer
Job Reference Code: SMD-17-0001
Location: Nigeria
Job Type: Full-Time

Essential Duties and Responsibilities

Design Development/ Management:

  • Setup meetings with respective individuals in order to understand the ideas, objectives and requirement of each design project.
  • Interprets and develop designs in line with the ideas gathered during briefing sessions.
  • Develops design briefs by gathering information and data through research.
  • Develops and presents rough layout of designs to respective individuals for reviews and approval
  • Proofread designs and documents to produce accurate and high-quality work;
  • Illustrates concept by designing rough layout of art and copy regarding arrangement, size, type size and style, and related aesthetic concepts.
  • Design graphics and document templates for internal and external use as required
  • Designing templates for proposals, company brochures, employee identity card, business cards using creative, innovative, novel, unique concepts and approaches.
  • Assist with formatting of documents such as reports and provide guidance to users within the Organization
  • Research and keeps abreast of emerging technologies in new media, particularly design programs such as InDesign, QuarkXPress, FreeHand, Illustrator, Photoshop, 3ds Max, Acrobat, Director, Dreamweaver and Flash;
  • Designing templates for proposals, Company brochures, identity cards, business cards using creative, innovative, novel, unique concepts and approaches.
  • Develops concepts, graphics and layouts for product illustrations, company logos, and websites

Branding Management:

  • Managing online brand campaigns to raise brand awareness.
  • Plan, promote and execute activities and strategies to establish and maintain a positive presence for the RusselSmith brand.
  • Maintain and improve the RusselSmith Brand Manual
  • Create awareness about RusselSmith’s brand value and guidelines within the Organization
  • Preparation of audio-visual content for internal and external use
  • Scriptwriting and storyboarding of materials for digital marketing
  • Develop creative programs and design concepts that meet the business objectives of the organization and that advance our brand strategy
  • Insures the timely development and execution of plan, campaigns, and projects to assure earnings, growth, and profit goals are achieved.
  • Organization and management of multimedia content and display equipment

Website Management:

  • Develop, design and implement online content, tools and web style standards to ensure consistency, timeliness and best user experience for RusselSmith’s web properties
  • Managing and redesigning of the company website.
  • Develop and implement a front line online presence by strategically positioning the company’s website content
  • Manages the website by posting and reviewing contents. Also ensures content is accurate and timely
  • Ensures that the website retains all brand attributes and reach the interest of identified key audiences.
  • Tracking conversion rates and making improvements to the website
  • Improving the usability, design, content and conversion of the company website
  • Produce a consistent visual image on the company’s websites by promoting uniform fonts, formatting, icons, images, and layout techniques.
  • Monitor and report on website traffic statistics on a weekly basis

Social Media Management:

  • Continuously review and manage content on RusselSmith’s website(s), social media accounts and other online assets and ensure that they are constantly updated with fresh and dynamic content by seeking out new copy, imagery, audio and video materials
  • Plan and execute all web, SEO, marketing database, email, social media and display advertising campaigns
  • Ensure Russelsmith online presence via professional social media (LinkedIn, facebook, twitter etc.) represents the brand identity

Customer Management:

  • Maintain communication and client satisfaction.
  • Use creative expertise to interpret the company’s vision and make it a tangible and deliverable product.
  • Perform multiple projects from concept through completion

Digital Marketing:

  • Generate brand marketing ideas/concepts for new and existing services, packaging designs, including shapes, sizes, colours, fonts and imagery.
  • Coordinate the production of digital adverts, newspaper and magazine advertisements, direct mail packs, email campaigns, websites, gift and promotional items, onboarding packs, exhibition stands, road shows, and other items as required.
  • Launch and oversee advertising and media planning of company services
  • Coordinate the activities of designers and brand experts involved in the positioning of the company’s services/products
  • Design the templates for a variety of digital marketing campaigns and techniques
  • Perform research on online marketing, social media and emerging technologies with the aim of improving and strengthening the Company’s digital marketing efforts
  • Provides guidance to staff and conveys the vision and values of maintaining the corporate identity of Russelsmith.
  • Monitoring compliance with the company defined brand formatting in regards to procedure, letterheads, email signature, project reports, presentations and proposals.
  • Interacts with all functional departments, outside design, pre-press, print and materials suppliers to ensure that the assigned customer specific projects are executed to high company quality standards and completed on time.
  • Generating and coming up with ideas/concepts for new and existing services, packaging designs, including shape, size, colours, fonts and imagery
  • Develop and execute marketing programs that increase brand identity and brand awareness of company’s services and or product.
  • Plan, strategies and execute marketing designs and activities to establish and maintain brand presence in the market

Educational Qualifications

  • A good first Degree in Graphic Design, Marketing or Advertising is preferred
  • At least 1 – 2 years of related job experience
  • Knowledge of layouts, graphic fundamentals, typography & limitations of the web; must understand Flash and have the ability to storyboard or translate ideas to designers and develop innovative motion graphics solutions.

Experience Required

  • 0-2 years

Skills/Qualifications Required

  • A strong working knowledge of experience design, brand development, interactive Good communication and presentation skills
  • Good team spirit and project management skills
  • Good problem solving skills and initiative
  • Good relational skills
  • Advanced and strategic thinking skills
  • Commerce and creative process
  • Print and web design capabilities: must know how to work in both media for integrated campaigns
  • Ability to lead projects from concept to completion. Apply best practices in user interface and interactive design, including image optimization and site mapping
  • Experience with software such as Photoshop, Illustrator, InDesign & Flash
  • Experience with Adobe After Effects& video editing (a plus) needed for this position
  • Knowledge of HTML, DHTML CSS, Action script& Drupal
  • Ability to make evaluative judgments
  • Ability to communicate effectively, both orally and in writing
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments
  • Passion, Integrity, and Energy!

Physical Demands:

  • Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common.
  • Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
  • No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines.

Work Environment:

  • The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

Application Closing Date – Not Specified.

How To Apply

Interested and qualified candidates should:
Click here to apply online

 

Job Title: Facilities Assistant
Job Reference Code: RS-FMD-007
Location: Nigeria
Job Type: Intern

Summary of Functions
Facility Operations & Servicing:

  • Office Space & Work Station Allocation As Required/On Need Basis
  • Energy Savings Measures & Initiatives
  • Energy Management – Weekly Diesel Supply
  • Energy Management – Monthly PHCN Recharge Credit
  • Energy Management – Daily Generator Checkup & Analysis
  • Energy Management – Monthly Generator Servicing & Maintenance
  • Routine Office & Staff Houses Interior Fumigation On Pre-Scheduled Basis
  • Routine Office & Staff Houses Exterior Fumigation On Pre-Scheduled Basis
  • Routine A/C Checkup & Servicing On Pre-Scheduled Basis
  • Generator Functionality & Availability
  • Inverter Functionality & Availability
  • PHCN Functionality & Availability
  • Routine Water Dispenser Servicing On Pre-Scheduled Basis
  • Weekly Supply Of Water For Office

Facility Maintenance:

  • Facility Ambience & Sanitation
  • Identification & Notification Of Health Hazards On The Premises
  • Routine Inspection Of Office & Staff Houses Sanitation
  • Waste Management – Disposal/Destruction Of Hazardous Materials
  • Waste Management – Segregation & Disposal
  • Waste Management – Sewage, Drains & Gully
  • Environmental Hazard Management/Planning & Remediation
  • Routine Checks & Inspection Of Office & Staff Houses Supplies
  • Maintenance Of Reorder Level Of Materials & Requisition
  • Routine Electrical Repairs & Maintenance On Pre-Scheduled Monthly Basis
  • Routine Carpentry Repairs & Maintenance On Pre-Scheduled Monthly Basis
  • Routine Office Equipment Repairs & Maintenance As Required/On Need Basis
  • Routine Painting Of Office Space On Pre-scheduled Basis
  • Implementation Of Defined Preventive, Predictive & Corrective Maintenance Measures

Security Monitoring:

  • Monitoring & Tracking Of Company Assets/Property Entrance
  • Monitoring & Tracking Of Company Assets/Property Exit

Support Services:

  • Maintain, Challenge & Evolve Service Delivery
  • Meeting Business Operational Needs
  • Timely Quality Service Level Delivery In Line With Requirements
  • Alignment Of Service Delivery With Approved Policies & Procedures
  • Maintenance & Actualization Of Optimal Efficiency
  • Timely Escalation & Resolution Of Issues As & When Required
  • Prompt Processing Of Rendered Services Invoices
  • Provision Of Internal & External Customers With Compliant & Reliable Services
  • Courteous Customer Service Liaison
  • Provision Of Unparalleled Service Delivery To End Users

Administration:

  • Clerical & Administrative Support
  • File Management & Archiving
  • Planning & Meeting Organization
  • Stationary Inventory & Management

Educational Qualifications

  • Degree in Facilities Management or and other Management Courses

Experience Required:

  • 0-2 years

Skills/Qualifications Required:

  • Excellent interpersonal and Intrapersonal skill
  • Good written and oral communication skills
  • Good team spirit and project management skills
  • Good administrative and organizational skills
  • Good problem solving skills and initiative
  • Good relational and customer service skills
  • Strong quantitative skills such as statistics and data analysis skills
  • Good reasoning skills; multi-tasking skills and organizational skills
  • Strong analytical and data analysis skills
  • Exhibits initiative, responsibility and flexibility
  • Proficient in the use of Microsoft Office Tools

Physical Demands:

  • Regular use of the telephone and e-mail for communication is essential. Standing and Sitting for extended periods is common.
  • Hearing, vision and speaking within normal ranges is essential for normal conversations.

Work Environment:

  • The job is performed both indoor and outdoor in a traditional office setting. Activities include extended periods of standing, sitting occasional fast paced events and extensive work at a computer monitor and/or calculator

Application Closing Date – Not Specified.

How To Apply

Interested and qualified candidates should:
Click here to apply online

 

Job Title: Cost Control Officer
Ref: PRO-17-001
Location: Nigeria
Job Type: Full-Time

Responsibilities
Cost Planning and Control:

  • Develop and implement cost control policies and procedures as applicable
  • Liaise with the finance department to implement and apply cost accounting policies and procedures as they are derived.
  • Aide in the development of new labor and overhead rates, budget, and forecasts.
  • Monitor budget utilization trends by analyzing data and recommend standard budget for each department in the organization.
  • Monitor organization’s procurement trends and recommend ways to eliminate wastefulness of resources.
  • Evaluate the procurement needs of each department, plan procurement processes, identify cost-effective and efficient acquisition methods and provide vendor contract administration support.
  • Monitors and ensure the organization purchases the right amount of goods and services it needs to operate at the right price and purchasing cost savings opportunities
  • Monitor cost savings against market survey benchmarks
  • Ensures vendor invoice validation, cost forecasting and reporting, including assistance with other procurement activities processing Purchase requisitions and Purchase Orders.
  • Implements cost accounting procedures and methods related to overall procurement within the company.
  • Liaise with other department in development of the annual operating plan and monthly cost/ budget forecast.

Budget Trend Analysis:

  • Analyze overhead cost against Standard/Budget; research and explain budget variance
  • Prepare analysis of fixed spending by department. Show actual vs. budget and identify and explain variances.
  • Responsible for the preparation of analysis reports for company procurement and cost effectiveness trends.
  • Examines and reviews unusual cost records and ensures cost data is allocated correctly.
  • Familiar with a variety of the field’s concepts, cost analyst and price analysis practices, and procedures.
  • Evaluates vendor cost and pricing proposals.
  • Request for Quotes (RFQ) evaluations
  • Analyze the company’s consumption and forecast its future needs. For example, study the printing needs of each department to establish the number of copier papers that can take the company through an entire month.
  • Participation and presentation of timely and accurate data and analysis at cost planning meetings
  • Perform ad hoc procurement cost analysis to support the operations.

Policy & Procedures:

  • Oversee the development, review and implementation of departmental policies, procedures and forms.

Departmental Reports:

  • Prepare weekly, monthly, quarterly, annual reports and other reports as required.

Performs other duties as assigned or required.

Educational Qualifications

  • Bachelor’s degree in Accounting or Finance preferred

Experience Required

  • 2-5 years

Skills Required:

  • Strong analytical, written/verbal communication, interpersonal, and relationship building skills
  • Must possess strong analytical and decision-making skills, as well as a keen attention to detail to thrive on the job
  • Problem Solving/Analysis. Financial Management. Business Acumen. Technical Capacity. Initiative. Communication
  • Ability to adapt to change quickly and multi-task.
  • Excellent knowledge of financial business operations and risk-based auditing
  • Ability to manage projects and, when required, supervise auditors to follow sound internal control practices and to manage risks appropriately.
  • Strong skills in negotiating, relationship building, problem solving, and timely problem escalation.
  • Excellent written and oral communication skills
  • Excellent time management and organizational skills
  • Detail oriented but able to quickly grasp the big picture
  • Good communication skills and the ability to work well with people are essential. Ability to manage contractual/commercial issues.
  • Good coordinating and multitasking skills
  • Good reasoning skills; communication skills; multi-tasking skills and organizational skills
  • Exhibits initiative, responsibility and flexibility.
  • Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.
  • Must possess working knowledge of regulatory bodies and general financial business conditions.
  • Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
  • Problem solving, data literacy and analytical skills
  • Proficiency in Microsoft office tools
  • Proficient in the use of Microsoft Office Tools.
  • Quality control-the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:

  • Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
  • No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

  • The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

Application Closing Date – Not Specified.

How To Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Commercial Officer
Job Reference Code: COM-17-001
Location: Nigeria
Job Type: Full-Time

Summary of Functions

  • Assists in preparation of bids and ensures conformity to tender requirements.
  • Responsible for compiling data for preparing estimates; examining performance requirements, delivery schedules, estimates cost of materials, equipment, and production to ensure completeness and accuracy.
  • Assists in building pricing spreadsheet models and in the preparation of pricing charts.
  • Drafting required documents to accomplish proper contract administration, and answering Management queries.
  • Assists in maintaining conformed copies of tender documentation within organizational responsibility.
  • Advises relevant departments on documentation for company projects as per contractual obligations. Works closely with the respective departments to implement and ensure the fulfillment of contracts needs.
  • Assists in providing business advice and guidance to others on contracting work and prepare correspondence that supports contractual actions and recommendations.
  • Review project plans to assure performance is measured against plans.
  • Collate and compute weekly, monthly, quarterly and annual data on contracts quotes and actual spend.
  • Bid Preparation, Submission and Reporting- Liaising between the company and NIPEX, Client or other relevant bodies on project bids, applications and tender in the upstream sector of the industry.
  • Ensure that all proposals/applications submitted to NIPEX, Client or other relevant bodies are in compliance with statutory requirements and are submitted as at when due to the relevant agencies.
  • Manage and update the sales order database, sales pipeline, project cost tracking sheet, sales order tracker report and prospects database
  • Prepares and processes sales orders and submits for invoicing within 48hours of project(s) demobilization or 48hours of month end for recurring projects and that the information is correct and accurate.
  • Ensure timely collection and submission of daily and or monthly progress reports.
  • Follow up to ensure purchase orders and contracts are received and duly filed in defined folders
  • Manage the file management system, control of records and document control processes
  • Coordinate the completion, issuance, filing and archiving of mobilization/demobilization forms and acknowledgement
  • Liaise with internal departments to ensure sales requests are followed up and required services are completed in timeframes acceptable to the customer
  • Maintaining and expanding good relationships with existing customers
  • Reports- Generate and or updates required meeting notes i.e. departmental and other meetings as required.
  • Completing administrative work, as required. Manages the department’s office stationeries and equipment; make requisitions for new or additional stationeries and equipment as appropriate.
  • Performs other duties as assigned or required.

Educational Qualifications

  • A good university first degree is required

Experience Required:

  • 0-2 years

Skills/Qualifications Required:

  • Good Communication and Presentation Skills
  • Good Business Writing & Reporting Skills
  • Good Relational and Interpersonal Skills.
  • Good Team Spirit and Problem Solving Skills
  • Strong Quantitative Skills i.e. Statistics & Data Analysis Skills
  • Good Reasoning skills; Multi-tasking & Organizational Skills
  • Good Analytical Skills
  • Good Time Management Skills
  • Exhibits Initiative and Proactive
  • Proficient in the use of Microsoft Office Tools
  • Client Relationship Management
  • Quality control the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Safety and security the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
  • Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:

  • Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
  • No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

Application Closing Date – Not Specified.

How To Apply
Interested and qualified candidates should:
Click here to apply online

 

Job Title: Transport Officer
Job Reference Code: FAS-17-001
Location: Nigeria
Job Type: Full-Time

Summary of Functions

General & Administrative:

  • Supervise the drivers and mechanic
  • Maintain a filing system for each vehicle and that stores all information (vehicle purchase, insurance & registration documents along with all interventions
  • Oversee the work of the mechanic/driver, ensuring monthly repair and new hire travel plans are developed and adhered to.
  • Compile the monthly/quarterly fuel usage reports.
  • Ensure inspection of vehicle is done regularly
  • Ensure drivers have an up-to-date and proper driver’s license.
  • Ensure vehicle particular is up to date
  • Ensure drivers dressing code is followed properly
  • Oversee recruitment of new drivers and testing of driver candidates in traffic rules, signage, signaling, and practical driving.
  • Allocate and rotate appropriate work assignments, develop training plans. Submit regular and comprehensive monthly reports to the supervisor/manager on vehicle movements and problems.
  • Ensure the vehicles are used in accordance with the company Rules and Regulations and that vehicle usage data is correctly recorded.
  • Perform any other related duties when required

Transport and Fleet Management:

  • Implementation of Transport policy approved by management.
  • Ensure observance of road safety standards;
  • ensure project vehicles are used in accordance with established rules and regulations and that vehicle usage data is correctly recorded.
  • Propose improvements in the existing transport processes, systems and tools.
  • Track vehicle and fuel usage and consumption rates; ensure that potential problems or fuel misuse is raised to management.
  • Maintain daily duty rosters of drivers and dispatch vehicles daily.
  • Prepare weekly schedules for drivers/operators.
  • Track vehicle registration and insurance and work with procurement to ensure these are always renewed in a timely manner.
  • Arrange for re-training and re-certification of drivers and registration and re-certifications of vehicles.
  • Be responsible to implement the pick and drop schedule of staff from and to prescribed destinations.
  • Coordinate the movement of vehicles at all time.
  • Schedule the movement of vehicles and drivers.
  • Check vehicle logs information daily/weekly, make corrections where necessary and sign off in each log to verify that this has been done.
  • Collect vehicle logs from the drivers and review for accuracy.
  • Discuss problems with logs with drivers and train new drivers on how to properly fill in vehicle logs.
  • Collect daily and weekly vehicle checklists, verify their accuracy, and work with drivers to correct any problems.
  • Track Branch Office transport personnel and vehicle movements.
  • Manage relations with vehicle rental vendors and manage vehicle rentals as necessary for project operations.

Fleet Maintenance and Servicing:

  • Fleet Maintenance and Servicing Maintain proper inventory of all components of vehicles, making sure they are maintained and checked frequently.
  • Ensure the preventive maintenance, oiling and servicing schedule of the vehicles is followed.
  • Track repairs and costs as part of monitoring and overseeing the repair processes.
  • Prepare purchase requisitions for repair and maintenance at the appropriate garages.
  • Maintain good working relationships with venders of vehicle services and parts and liaise with them regularly on vehicle repairs to ensure repairs are appropriate and done thoroughly.

Educational Qualifications

  • A good university first degree is required.

Experience Required:

  • 0-2 years

Skills/Qualifications Required:

  • Flexibility & Creativity Skills
  • Strong Analytical & Problem-Solving Skills
  • Customer Centric Orientation
  • Excellent interpersonal, and relationship building skills.
  • Business Writing Skills
  • Communication Skills – Articulation, Enunciation & Elocution
  • Communication Skills – Written
  • Customer Centric Orientation
  • Detail-Orientation – Meticulous, Punctilious & Conscientious
  • Diplomacy, Discretion & Business Ethics
  • Flexibility & Creativity Skills
  • Interpersonal & Relational Skills
  • Excellent Leadership Skills
  • Excellent Numerical & Data Literacy Skills
  • Planning & Project Management Skills
  • Presentation Skills – Charisma, Poise, Aura & Comportment
  • Good Research Skills
  • Statutory Laws & Regulations Familiarity
  • Excellent Supervisory Skills
  • Team Orientation & Spirit
  • Detail oriented but able to quickly grasp the big picture
  • Microsoft Excel Proficiency
  • Microsoft PowerPoint Proficiency
  • Microsoft Word Proficiency
  • Quality control – the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Safety and security – the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
  • Document Control – Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:

  • Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
  • No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

  • The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

Application Closing Date – Not Specified.

How To Apply
Interested and qualified candidates should:
Click here to apply online

Comment on this Job